Under general supervision, works within a specialized function with work verified on an as needed basis. Reads and interprets documents such as safety rules, operating and maintenance instructions, procedure manuals, and service orders. Writes routine reports and correspondence. Requires ability to speak effectively with groups of customers or employees of organization. Requires ability to perform basic numerical, statistical, and/or financial analysis. Applies common sense understanding to carry out detailed, but uninvolved, written or oral instructions.

This is an in-person position, you will be expected to be in the office.

• Provides clerical and administrative support services to the Program Management team and other staff as requested
• Prepares reports, budgets, and contracts and assists in preparing special materials for presentations
• Maintains records, inventories, purchases, and organizes office supplies and equipment.
• Monitors facilities budget, prepares facilities monthly reports, supervises building maintenance, and/or janitorial functions
• Coordinates with IT dept. to provide support and equipment as required
• Coordinate and track travel and housing arrangements for project crews and staff.
• Performs on-site human resources tasks.
• Train new employees on timekeeping system.
• Perform any other duties as assigned by management

• Valid Driver’s License
• Two (2) years office/facilities experience.
• Proficiency PC operations and software (MS Word, excel, and PowerPoint).
• Excellent verbal and written communications skills are required for this position. The ideal candidate will demonstrate the knack to maintain pleasant working relationships, perform multiple tasks simultaneously, and uphold the highest level of confidentiality and professionalism.
• Strong time management skills and task prioritization skills are essential to ensure that administrative support is timely and short turnaround times are met for multiple projects.

• Previous experience in construction / TAPS
• Advanced Excel knowledge
• Experience and knowledge of Alaska Native cultures

The employee is regularly required to talk, including the ability to pass on information via the telephone, and verbally communicate with clients, staff and other employees, hear and see in order to perform his or her duties in a safe manner, including occasionally driving. The ability to lift up to 50 lbs., walk, bend, push, pull and stand is needed to perform all requirements of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

None

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job in an office setting.