Job description

School District of Altoona

TITLE: Administrative Assistant ‐ School Office

JOB ANALYSIS: The Administrative Assistant position provides service and support to students, parents, general public, and district employees.

REPORTS TO: Building Principal

DUTIES AND RESPONSIBILITIES: The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive.

• Provides exceptional customer service to students, parents, staff and all visitors
• Collects data and creates reports as needed (requires use of current Microsoft Office products, Google products as well as appropriate student data software in a network environment)
• Oversees the compilations of attendance, discipline and health reports and maintenance of student records
• Manages the students schedules and report cards
• Assists with required local, state, federal and DPI reports
• Maintains and updates current state student information system
• Manages accounting and budget procedures at local school level including the p-cards for their building
• Assists with telephone calls from parents and public
• Assists staff with clerical equipment in school office
• Assists with substitute teachers and the current automated absence system
• Monitors employee absences and verifies coverage
• Creates and maintains Parent/Student Handbooks
• Maintains school equipment inventories and orders school supplies
• Assists with events, ie. parent/teacher conferences, family learning nights and PTO events
• Manages conference room reservations for their building
• Sort and disseminate daily mail
• Assists students who are sick or injured
• Administers medications to students
• Maintains all safety/emergency equipment in their school offices (Student emergency contact lists, backpacks, emergency drill documentation, etc)
• Assist with school web page updates
• Coordinates volunteers including maintaining background check information
• Performs other secretarial tasks as directed by the building principal

QUALIFICATIONS:

• High School diploma or equivalent required
• Minimum of three years of satisfactory experience working in a school or office setting with the general public, or completion of a two-year vocational program
• Associate degree or higher in the Administrative Professional field preferred
• Experience in a school setting is preferred
• Must have a proficient knowledge of a variety of office equipment including but not limited to copiers, facsimiles, and multi‐line telephone systems
• Strong knowledge of current Microsoft Office products, Google products and appropriate student data software in a network environment
• Successful bookkeeping training or experience
• Current certification in first aid and CPR (or secure such certification within the first semester of employment)

PERSONAL ATTRIBUTE REQUIREMENTS:

• Must be friendly, welcoming and positive
• Must demonstrate the ability to establish and maintain positive working relationships with students, families, staff and administration
• Must be able to interact with others to accomplish tasks in a positive and productive manner
• Must be able to maintain self‐control without exhibiting negative behaviors
• Must maintain above-average recommendations from supervisors and other professionals who have observed the characteristics, scholastic achievement and performance of the individual
• Must be organized and able to work with detailed records
• Must be able to communicate verbally and in writing and follow written and verbal instructions
• Must be able to effectively interact with others in person, by phone or in written communication
• Must understand the need for teamwork, timeliness and safety
• Must be flexible and able to respond to changing priorities, new job assignments and interruptions
• Must be able to learn new tasks and skills quickly with little supervision.
• Must be able to assume responsibility for routine decisions in the absence of an immediate supervisor
• Must be able to maintain confidentiality of records, discussions and other correspondence regarding all school related matters
• Must be able to maintain appropriate personal hygiene, appearance and dress
• Must maintain a valid Wisconsin drivers license (or the ability to secure within six months) and good driving record

PHYSICAL/MENTAL REQUIREMENTS:

• Must be able to stand, walk, climb, crawl or sit for prolonged periods with or without back support
• Must be able to communicate effectively to ask or respond to questions, provide information and assistance
• Must be able to participate in numerous conversations throughout the day in an environment which may be noisy
• Must be able to maintain concentration and focus on tasks
• Must be able to follow safety practices at all times

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. Essential job functions are intended to describe those functions that are primary to the performance of this job, and other job duties include those that are considered secondary to the overall purpose of this job. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

See job posting: https://www.altoona.k12.wi.us/district/employment

Apply for this position through WECAN

The School District of Altoona serves students in Early Childhood through Grade 12 in Altoona, WI. Altoona is located in west central Wisconsin in the heart of the Chippewa Valley and is currently one of the fastest growing cities in Wisconsin. Contiguous to Eau Claire, Altoona has easy access to the University of Wisconsin-Eau Claire and Chippewa Valley Technical College. The Altoona school district serves a student population of 1,700+ students. ​Co-curricular positions available

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Nondiscrimination: The School District of Altoona is an equal opportunity employer. Personnel hiring and administration in the District are to be conducted so as not to discriminate against applicant or employee on the basis of age, race, religion, sex or sexual orientation, disability/handicap, citizenship status, marital status, pregnancy, national origin, creed, color, political or religious affiliation, genetic information, ancestry, arrest or conviction record, military service, genetic information, use or nonuse of a lawful product off school premises during nonworking hours, declining to attend a meeting or participate in any communication about religious or political matters, or any other reason prohibited by state or federal law.

Exceptions to this policy may only be made in accordance with state and federal laws.

Reasonable accommodations shall be made for qualified individuals with a disability or handicap, unless such accommodations would impose an undue hardship to the District. The District shall also accommodate the religious practices of an employee to the extent required by law.

Complaints regarding the interpretation or application of this policy shall be referred to the administrative staff and processed in accordance with established procedures.

Employment Discrimination Complaint Procedures and Complaint Form Available:
https://www.altoona.k12.wi.us/district/employment

Additional information about this vacancy: https://www.altoona.k12.wi.us/district/employment

Job Type: Full-time

Pay: $16.50 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• administrative assistant: 1 year (Preferred)

Work Location: Multiple Locations

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