Administrative Assistant - College of Health Professions & College of Urban Education

LOCATION: W.A. Lettinga Campus – Grand Rapids, Michigan

DEPARTMENT: Academics - College of Urban Education & College of Health Professions

TARGET PAY: $16.00 to $19.00/hour

The Role:

Acts as a general assistant to the Dean of the College of Health Professions and the Dean of the College of Urban Education, performing office functions contributing to their objectives and often serves as the initial point of contact for the department. This is a split position working for the deans of both academic colleges. These responsibilities are performed in an ethical manner consistent with the University’s mission, vision, and values which include diversity, equity and inclusion.

You will love this job if you are:

• Someone with an eye for detail. While keeping everything moving, you also catch the little things that make all the difference.
• A collaborator and contributor to team goals, willing to support others on the team to ensure progress toward our common objectives.
• Someone who thrives in a fast-paced culture. Despite a busy task list, you’re organized and productive.
• Curious about technology and leveraging its potential to meet goals more effectively, and provide better data for decision-making.

You Will:

• Provide GREAT customer service, anticipating and exceeding the needs of our customers.
• Assist with annual Title II Assessment report under the supervision of the CUE Dean.
• Responsible for correspondences regarding STEM and afterschool programs for CUE.
• Updates CUE student and faculty demographic within CUE Quality Assurance System.
• Assists with CUE and COHP website updates and revisions as needed.
• Project lead for Verified Background Check for COHP under the supervision of the Dean.
• Assist the COHP Dean with Compliance meetings and as a liaison with the Registrar’s office for processing student background information.
• Oversees yearly revision of both CoUE and COHP handbooks by coordinating submissions, and posting on the website for academic departments.
• Understand and abide by all external and internal regulations and policies. This includes NCAA, GLIAC and national affiliations associated within athletics or other role specific regulations.
• Demonstrate and promote the University Cultural Values.
• Perform other duties as assigned.

Awesome if You Have:

• High School Diploma required with additional education and/or equivalent relevant work experience required.
• High level of experience with Adobe products as well as Microsoft Office products, especially Excel.
• The ability to critically think, piece together information to produce written, oral and verbal communication.
• An understanding of compliance regarding criminal background checks and drug screening.
• Intrinsically motivated to complete work.
• Experience with database management.
• The ability to plan and execute events, including but not limited to - food requisition, scheduling, location reservations.

Extra Awesome If You Have:

• Your Bachelor’s degree and relevant work experience.
• Experience with Banner.
• Previous experience as an executive assistant.

Our culture, benefits and perks Empower U with:

• Freedom to grow. We offer free or reduced tuition for staff, spouses and dependents. Nationally recognized internal training and leadership programs, and career development. Is your program not available at DU? Ask about Tuition Assistance.
• A caring culture DU values work-life balance and offers generous and flexible paid time off, 403(b) with an employer contribution plus the opportunity for an additional employer match with an employee contribution, paid volunteer time off, relocation benefits and more…
• A Healthier U. Medical, Dental, Vision, Disability, Life Insurance, Wellness program, free use of Athletic Facilities, Employee Discounts, and access to Employee Assistance Program (EAP.)

Diversity and Inclusion:

At Davenport, we believe that engaging diversity, equity and inclusion is essential to achieving educational and institutional excellence. We invite you to join us as we band together to create an environment of equity and inclusivity that leverages diverse life experiences, ideas, backgrounds and perspectives. We respect diversity and are committed to fostering an environment of support, inclusiveness and learning, both in the workplace and throughout the application process. With that in mind, we welcome applications from candidates of all backgrounds, including people of color, people with disabilities, Veterans and the LGBTQ + community. We recognize that not all job seekers have all the preferred qualifications listed in the job ad, but we strongly recommend that you apply if you meet most of the criteria.

About Davenport University:

At Davenport University, we know what it takes to be successful. With over 155 years of providing quality education under our belts, thousands of Davenport graduates are making an impact on the world with the knowledge and skills they learned here. Our team of faculty and staff collaborate to make this possible. Joining DU means growing and advancing your own career, while making a lasting impact on our students, colleagues and the communities in which we serve.

Would you like to be part of our success? It all starts here!

EEO-Davenport University is committed to equal employment opportunity regardless of a person(s) national origin, race, color, religion, age, sex, sexual orientation, disability, gender identity, transgender identity, veteran or military status, marital status, height, weight, genetic information, and any other category or classification protected by law.

Link to full job description: Administrative Asst - CoHP & CoUE