St. Clare Catholic Parish is seeking candidates for a 25 hours per week secretarial position in our parish office.

The Administrative Assistant is a welcoming presence for all who visit, work in, or call the office. This position works alongside the Business Manager and provides support to the Director of Religious Education, ministry leaders and parish volunteers. The hours for this position are Monday, Tuesday, and Thursday from 9 am to 3:30 pm and Wednesday evenings from 3 pm to 8:30 pm.

Job Responsibilities:

• Welcome all who contact or visit the Parish Office and provide appropriate assistance, including intake process for baptisms, weddings, quinceañeras, and funerals.
• Provide administrative support, in a bilingual environment, to the Director of Religious Education weekly during evening classes.
• Maintain sacramental information in record books and electronic records.
• Assist Pastor and staff with correspondence, program registration, fundraising efforts and publishing of various documents, such as weekly church bulletin.
• Prepare bookkeeping items, such as receipts and bills, according to appropriate accounting protocols.
• Manage parishioner database, parish website, and electronic communications.

Qualifications:

• Minimum of a high school diploma or equivalent.
• Ability to speak, read and write Spanish and English is required.
• Excellent communication and interpersonal skills.
• Excellent discretion and judgment to serve all who seek assistance and to maintain appropriate confidentiality.
• Must be able to work collaboratively with clergy, staff, and volunteers as well as effectively prioritize tasks and meet timelines.
• Computer competency in Microsoft Office and ability to learn parish-specific database systems.
• General knowledge of the Catholic Church is preferred.
• Must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.

Job Snapshot