Job description

SUMMARY:
Serves the counseling/administrative staff by processing and maintaining accurate

school/student records and completing other tasks of the counseling office as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.

Answers routine phone inquiries, takes messages, routes calls.

Distributes mail for counseling department.

Registers new students and requests and processes new student records.

Maintains student demographics on computer.

Schedules appointments for counselors.

Maintains quarterly honor roll.

Coordinates and processes college applications and transcripts for students.

Types, prepares, distributes, records, reports, correspondence etc. related to counseling

functions.

Processes and maintains student records.

Takes/transcribes notes for correspondence.

SUPERVISORY RESPONSIBILITIES:
As assigned.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to

perform each essential duty satisfactorily. The requirements listed below are representative of the

knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) and one year previous office experience.

LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions,

and procedure manuals. Ability to write routine reports and correspondence. Ability to speak

effectively before parents, staff and students.

MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common

fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar

graphs.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or

diagram form. Ability to deal with problems involving several concrete variables in standardized

situations.

OTHER SKILLS and ABILITIES:
Demonstrated ability to operate a computer and related software. Ability to develop effective

working relationships with students, staff and the school community. Ability to communicate

clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all

district requirements and Board of Education policies.

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