Job description
Job ID: 482095
Safety, Integrity, Quality are the foundation or core values on which Tilcon New York Inc., a CRH company operates. Located in New York and New Jersey, Tilcon New York Inc. is an integrated materials company with multiple quarry locations, water terminals, heavy highway construction division, asphalt and recycle plants. Tilcon manufactures sells and ships, made in the USA, products of crushed stone, asphalt, sand, gravel and recycled materials throughout New York, New Jersey, and some areas of Pennsylvania. Growth opportunity, professional development and a culture of support and resources are provided to each employee for their personal growth and success within Tilcon New York Inc., and CRH.
Position Overview
The Scale Associate/Office Manager communicates with customers and customer vendors to enter orders and produce tickets at the point of sale. This role supports plant operations as needed. These duties include but are not limited to the daily management of the office functions.
Roles and Responsibilities
(Essential Duties and Functions)
- Understand and comply with Tilcon New York, Inc. and CRH procedures, policies, and processes.
- Enter FOB orders at the point of sale accurately.
- Verify that material, truck number and destination of material are accurate for Tilcon NY delivered orders.
- Verify that tickets are signed.
- Dispatch trucks using the daily schedule.
- Work with material order associates and communicate schedule discrepancies and no shows.
- Update empty weight of trucks as required.
- Produce point of sale reports as directed.
- Daily preparation of tickets, checks, credit card slips and cash receipts for Accounts Receivable Department.
- Time sheet entry
- Record and enter daily payroll.
- Update all equipment usage and work order requests into the CMMS & Infield program.
- Type, distribute, and collect job postings for all NY plants.
- Compile weekly overtime hours and dollar amount.
- Maintain records on vacations, holidays, floating holidays and FMLA.
- Prepare all vacation lists for foremen to ensure proper work replacements.
- Maintain records for hourly employees' vacation for year-end pay.
- Assist employees with mortgage and loan requests, employment verifications and wage requests.
- Maintain professional demeanor in dealing with critical/confidential information; restricts discussion/knowledge of activity to a "need to know" basis.
- Maintain plant seniority rosters.
- Maintain personnel files for hourly and employees, office files, and medical files.
- Type warning letters and other correspondence for foremen
- Assist Foreman in purchasing/acquiring services and products either by phone, email and filling out the corresponding purchase request for the Purchasing Department.
- Notifying corporate, neighbors and local municipalities about impending plant blasts.
- Daily entry of truck sales and production - Report daily to the main office on production and sales.
- Answer phones and greet visitors.
- Perform Site Specific Hazard Awareness Training and keep a record for MSHA.
- Excellent communication and customer service skills.
- Maintain all office equipment.
- Comply with all environmental, health, safety and training policies, procedures, and requirements.
- Wear a hardhat, safety glasses, steel-toed footwear, gloves, hearing protection and respirator as needed.
- Regular and timely attendance is required.
- Additional duties as assigned or required.
Marginal Duties and Functions
- Assists other departments as requested or assigned Drill and blast support as needed.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Education/Experience Required
- High School Diploma or its equivalent plus at least 6 months' experience in clerical work.
- Any equivalent combination of experience and training that provides the preferred knowledge, skills, and abilities.
- NY Weighmaster License (upon completion of training)
- Computer literate (Microsoft Office). Some minor troubleshooting.
- Experience in customer service and end of day reconciliation.
Preferred
- Associate or bachelor’s degree.
- High level of proficiency with all Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
Work Requirements
- Strict adherence to safety requirements and company procedures as outlined in the Employee Handbook.
- Must be able to work with and have a general understanding of all departments and facilities in Tilcon New York Inc.
- Must work scale hours Monday through Friday and willing to work overtime and weekends when required. Ability to work flexible hours, including weekends, Holidays, and overtime as required.
- Must be willing to travel and work away from home when required.
- Display a professional and courteous attitude to co-workers, supervisors, and public at all times.
Knowledge/Skill Requirements
- Work in a team environment and assist co-workers and supervisors/managers with other duties as required. Must provide excellent customer service by phone; scheduling and organizing large numbers of people and equipment efficiently and quickly.
- Handle multiple tasks concurrently and perform under pressure.
- Working knowledge of English and Math, office practices and procedures
- Ability to maintain records and files.
- Ability to carry out simple oral and written instructions and deal with simple problems.
- Ability to deal effectively with questions or problems, seeking assistance when needed.
- Excellent organizational skills.
- Must be able work independently in a fast-paced environment.
- Should be assertive, self-motivated and be able to multi-task.
- Ability to communicate effectively with and work well with other personnel.
- Must be computer literate.
- Perform a variety of duties, often changing from one task to another of a different nature.
- Make appropriate job decisions following standard policies and past precedents.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and listen. The employee is required to sit, walk, and stand for periods of time. The employee is required to use a computer for extended periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust to focus.
Continuous
- Sit
- Repetitive motion
- Right
- Left
Frequently
- Bend
- Kneel
- Squat
- Climb (ladder or stairs)
- Stand
- Walk
- Reach
This position requires an employee to lift:
Frequently
- 0-25 lbs.
Occasionally
- 25- 50 lbs.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job will require both office work and fieldwork. While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions and is occasionally exposed to wet and/or humid conditions. The noise level in the work environment in the office is usually quiet.
Continuous
- Working with others
Frequently
- Hot weather
- Cold weather
- Wet weather
- Moving equipment
Occasionally
- Exposed to noise.
- Exposed to high heat.
Competencies
- Safety, Integrity, Quality – formally and visibly demonstrate support and understanding of CRH and Tilcon NY’s core values.
- Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
- Drives Results - Consistently achieving results, even under tough circumstances.
- Cultivates Innovation - Creating new and better ways for the organization to be successful.
- Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
- Manages Complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
- Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
- Resourcefulness - Securing and deploying resources effectively and efficiently.
- Tech Savvy - Anticipating and adopting innovations in business-building digital and technology applications.
What CRH Offers You
Highly competitive base pay- Comprehensive medical, dental and disability benefits programs
- Group retirement savings program
- Health and wellness programs
- A diverse and inclusive culture that values opportunity for growth, development, and internal promotion
About CRH
CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization.
If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!
Tilcon New York Inc., a CRH Company, is an Affirmative Action and Equal Opportunity Employer.
EOE/Vet/Disability-If you want to know more, please click on this link.
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