Job description
Job Type: Full Time
Posting Type: Public
Number of Vacancies: 1
Department: FINANCE
Division: FINANCE
Requisition Number: 2022417P
Number of hours worked per week: 40
Work Schedule: Monday - Friday 8:00 am to 5:00 pm The Finance Department is currently operating on a hybrid work schedule that permits up to 3 days a week remote telework after training is completed.
Work Site Location: City Hall, 5th Floor, Finance (Accounts Payable) Department
Position Driving Requirement: N - Never
Pay Basis: Semi-Monthly
Advertised Salary: $41,947 - $54,532 (Depending on Qualifications)
Job Description: • Audits and proposes corrections to City Accounts Payable (AP) vouchers (invoices) in the city's financial system (Oracle PeopleSoft) prior to payment to help mitigate the risk of loss in the accounts payable function, review for potential fraud, and ensure proper obligation to pay.
Your attention to detail ensures the City's bills get paid on time!
The City of Chesapeake offers a wide range of outstanding benefits that allow you to tailor a benefits package that meets your specific needs including 12 paid holidays and the flexibility to work from home*.
PM22
Required Qualifications: Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate's degree in accounting or a closely related field.
Experience: In addition to satisfying the vocation/educational standard, this class requires a minimum of three years of related, full-time equivalent experience.
Special Certifications and Licenses: None
Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Job Open Date: 09/15/2022
Job Close Date: 01/11/2023
Posting Type: Public
Number of Vacancies: 1
Department: FINANCE
Division: FINANCE
Requisition Number: 2022417P
Number of hours worked per week: 40
Work Schedule: Monday - Friday 8:00 am to 5:00 pm The Finance Department is currently operating on a hybrid work schedule that permits up to 3 days a week remote telework after training is completed.
Work Site Location: City Hall, 5th Floor, Finance (Accounts Payable) Department
Position Driving Requirement: N - Never
Pay Basis: Semi-Monthly
Advertised Salary: $41,947 - $54,532 (Depending on Qualifications)
Job Description: • Audits and proposes corrections to City Accounts Payable (AP) vouchers (invoices) in the city's financial system (Oracle PeopleSoft) prior to payment to help mitigate the risk of loss in the accounts payable function, review for potential fraud, and ensure proper obligation to pay.
- Ensures invoice accuracy, approval compliance, appropriate coding, and 1099 identification to ensure accurate and timely processing of all payables, and maintains the integrity of financial transactions;
- Directs, audits, and executes system processes with Information Technology to generate scheduled payments for invoices, refunds, and/or payroll for weekly payment runs as well as out of cycle urgent requests.
- Provide accounts payable support for assigned areas of responsibility, enter credit vouchers as well as prepare voids and stop payment and reissue requests for checks;
- Collect and receipt cash into the Treasurer's system (Mainframe);
- Verifies, monitors and reconciles accounts
- Completes transactions relevant to Virginia escheatment laws;
- Train departmental Account Clerks/Specialists throughout the City, design and maintain job aids for internal and external reference;
- Audit and suggest solutions to ensure department travel reimbursement requests are in compliance with the City's travel policy as well as pertinent State and Federal regulation;
- Determine compliance of electronic voucher workflow for each department to ensure proper routing and approvals on all submitted vouchers which may require, in some instances, a manual routing process beyond the existing electronic route;
- Perform maintenance to the City's suppliers, requiring an understanding of 1099 applicability and reporting;
- Participate in testing for upgrades and enhancements to the financial system to confirm functionality;
- Develop and maintain a thorough understanding of the City's administrative regulations, policies and procedures as they relate to procurement through to payment of goods and services.
Your attention to detail ensures the City's bills get paid on time!
The City of Chesapeake offers a wide range of outstanding benefits that allow you to tailor a benefits package that meets your specific needs including 12 paid holidays and the flexibility to work from home*.
PM22
Required Qualifications: Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate's degree in accounting or a closely related field.
Experience: In addition to satisfying the vocation/educational standard, this class requires a minimum of three years of related, full-time equivalent experience.
Special Certifications and Licenses: None
Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Job Open Date: 09/15/2022
Job Close Date: 01/11/2023
PI200319638
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