Accountant VI-JC#9219 (Clerk of the Circuit Court)
Job description
The Accountant VI is a full-time Shakman Non-Exempt position, reporting to the Senior Accountant and Chief Deputy Clerk of Accounting. The Accountant VI performs specialized accounting and analytical tasks of considerable scope and complexity involving the operations and control of financial and procedural matters related to the collection and payments of fines, fees, and penalties due and owing to the Office of the Clerk of the Circuit Court pursuant to Illinois State Statutes and/or order of court. The Accountant VI performs the same tasks related to the collection of NSF restitution from attorneys. The Accountant VI is accountable for work products of all teams/projects assigned. The Accountant VI handles co-workers and clients with respect courtesy when performing the job duties.
Essential Job Duties
- Reconciles several division/district accounts. Provides assurance that division/district trial balances accounts have been corrected and reconciled every month.
- Generates and mails out payout checks to all municipalities, state, county, and other agencies.
- Audits and analyzes various court orders, revenue reports, disbursements, and schedules.
- Records and analyzes cash receipts and cash disbursements to ensure the proper entry of data fields and performs proper managerial approval processes including spreadsheets prepared by suburban field auditors to trace amounts to bank statements.
- Prepares financial reports for various departments.
- Records receipts and accrued billing.
- Prepares or directs the preparation of periodic, special or financial reports as required.
- Prepares the monthly payout process including the preparation of checks.
- Audits check requests for districts and daily cash receipts for each trust account.
- Reconciles bank accounts.
- Prepares check requests for Trust accounts release and enters check request into accounting software for check processing.
- Serves as liaison to Cook County and other governmental entities as it relates to statutory revenue and disbursement requirements.
- Prepares analysis, documentation and reports for the annual audit.
- Performs other duties as assigned or required.
The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.
Minimum Qualifications
- Bachelor’s degree in business administration, accounting or finance from an accredited college or university.
- Two (2) years of full-time work experience in general accounting or one (1) year of full-time work experience as a financial auditor.
OR
- Associate’s degree in business administration, accounting or finance from an accredited college or university
- Four (4) years of full-time work experience in general accounting or two (2) years of full-time experience as a financial auditor.
Preferred Qualifications
- One (1) year of full-time work experience in government accounting or auditing.
- One (1) year of full-time work experience in Odyssey, SAGE300, or similar accounting software.
- One (1) year of full-time work experience preparing or auditing financial statements under GASB84 or AOIC.
- Current employee of the Clerk of the Circuit Court of Cook County.
Knowledge, Skills, Abilities and Other Characteristics
- Understanding and/or experience preparing financial statements per GASB84 and familiar AOIC rules.
- Excellent organizational, analytical, planning, and problem solving skills.
- Computer literacy, skill and efficiency in entering and retrieving data and preparing informative reports.
- Knowledge and fluency of Microsoft Office operations including Word and Excel (especially on Pivot Tables).
- Ability to follow directions, multi-task and problem solve in a fast-paced environment.
- Excellent customer service skills.
- Ability to interact in a professional manner with the general public, attorneys, employees and other court personnel.
- Excellent interpersonal and facilitation skills.
- Ability to communicate effectively both orally and in writing.
- Ability to work with a team and/or independently.
- Ability to make clear presentations and facilitate meetings.
- Ability to achieve goals and meet deadlines.
Physical Requirements
- Ability to sit, stand, walk or move for extended periods of time.
- Ability to repetitively use hands to operate standard office equipment and handle documents.
- Must be able to lift 10 lbs.
Veterans Preference
When applying for employment with the Clerk of the Circuit Court of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time. To take advantage of this preference a Veteran must:
- MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
- IDENTIFY THEMSELVES AS A VETERAN BY CHECKING “YES” UNDER VETERAN STATUS ON THE DIVERSITY/SELF IDENTIFICATION PAGE OF THEIR EMPLOYMENT APPLICATION.
- UPLOAD A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING. IF YOU HAVE MULTIPLE DD 214's, 215's, OR NGB 22's, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 911) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 911).
The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact veterans.affairs@cookcountyil.gov
- Medical, Dental, and Vision Coverage
- Basic Term Life Insurance
- Pension Plan and Deferred Compensation Program
- Employee Assistance Program
- Paid Holidays, Vacation, and Sick Time
- You May Qualify for the Public Service Loan Forgiveness Program (PSLF)
Important Information:
- You must include all work experience in your application for it to be considered. Work experience included in your resume and not in your application will not be considered.
- Proof of education, accreditation, certification, licenses, or other documents required under Minimum or Preferred Qualifications must be uploaded to your employment application or presented at time of interview. Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by a foreign credential evaluation agency qualified by the Illinois State Board of Education (currently approved agencies can be found here). All documents will be reviewed for authenticity. Failure to provide required documents by time of interview will result in disqualification from the position.
- Must be legally authorized to work in the United States without sponsorship.
- This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.
- Falsification of any information in the application process or failure to comply with any of the requirements in the job notification will result in disqualification for the position, dismissal after hire, and/or placement on the Clerk’s Office’s Ineligible for Hire/Rehire List.
- The Clerk of the Circuit Court does not hire for Non-Exempt positions based on Political Reasons or Factors.
- For more information on how to apply, please visit https://www.cookcountyclerkofcourt.org/employment and follow the link to fill out an application.
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