Job description

Thank you for your interest in working for the City of Williamsport's Finance Department!

POSITION SUMMARY:
The Accounts Payable Assistant is responsible for reviewing and preparing purchase requisitions, entering accounts payable data into the computer, and generating accounts payable checks. This position also performs related support activities for the Finance Department. Successful applicants must be able to perform skilled keyboarding tasks and complete clerical assignments requiring knowledge of computers, spreadsheets, and office equipment.

ESSENTIAL DUTIES:

• Prepares departmental invoices for payment; obtains signature approval of expenditures.
• Prepares purchase orders after all approvals are received.
• Enter accounts payable data and generates accounts payable checks.
• Types documents, forms and other correspondences as necessary.
• Receives and responds to inquiries in person and over the phone.
• Prepares accounts payable checks for mailing.
• General departmental filing.
• Responsible for accurate and timely reconciliation of some of the City’s checking accounts.
• Preparation of monthly reports for departmental reconciliation.
• File, scan, and provide general clerical assistance.
• Complete minor bank reconciliations.
• Review check requisitions and enter data into system.
• Receive, process, verify, and reconcile vendor invoices and statements.
• Work with staff to ensure coverage during required office hours.
• Perform other related duties and projects as assigned.

Required Knowledge, Skills, and Abilities:

• Able to communicate, read, write and understand the English language at a level necessary for efficient job performance.
• Able to establish and maintain effective working relationships with employees, City officials, other government agencies, and the public.
• Able to perform basic math, including calculations using factions, decimals, and/or percentages.
• Able to prioritize tasks to meet deadlines.
• Able to work independently with minimal direct supervision.
• Able to maintain strict confidentiality.
• Competency in Microsoft Office Suite, with at least an intermediate knowledge of Excel, and ability to learn new software.
• Ability to use a computer, calculator, telephone, and other related office equipment.
• Excellent typing and data entry skills.
• Ability to perform, when trained, advanced clerical, financial, and mathematical functions as required.
• Ability to understand and carry out oral and written instructions and work independently within a set of parameters.

Education and Experience:

• High School Diploma or GED (required).
• College degree/credits in the accounting field (preferred).
• Experience with Microsoft Excel (required).
• One (1) year of experience working with cash or financials and/or in a customer service setting (preferred).
• FBI and PA State Police background clearances required.

Essential Functions:

• Must be able to sit, stand, and/or move for the duration of scheduled work hours.
• Must be able to sit at a desk in front of a PC for prolonged periods of time.
• Must be able to lift up to twenty (20) pounds.
• Must be able to bend, stoop, squat, kneel; reach above shoulder level; and twist body periodically throughout the day.
• Must possess sight/hearing senses so that the requirements of the position can be fully met.
• Ability to utilize hands for repetitive actions.
• Able to work in a constant state of alertness and safe manner.
• Reasonable accommodations will be made to achieve essential functions of this position.

Working Conditions:

• Will work alone and with others.
• Will work mostly in an office setting with telephones, personal interruptions, and background noises.
• Will works in a public setting where moving around the office and interaction with City employees and retirees may be required.

For more information about the City of Williamsport, please visit the City’s website at www.cityofwilliamsport.org.

The City of Williamsport is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race (e.g. ancestry, national origin, or ethnic characteristics; interracial marriage or association; and traits historically associated with race), religious creed, sex, affectional or sexual orientation, gender identity or expression, pregnancy, childbirth, breastfeeding, age, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Job Type: Part-time

Pay: $15.00 per hour

Benefits:

• Employee assistance program
• Employee discount

Schedule:

• Monday to Friday

Application Question(s):

• Do you have experience with using Microsoft Excel?

Work Location: One location

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