Job description
Health and Hospital Corporation is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Health and Hospital Corporation also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at: hrmail@hhcorp.org.
Job description
- Prepares payment authorizations. Insures that all purchase order payment forms and signatures are in order, and presents to Assistant Treasurer for review and signatures
- Inputs payment authorizations to purchase order system using a personal computer terminal
- Prepares necessary paperwork for purchase order changes. Obtains necessary signatures
- Answers phones for the Accounting and Accounts Payable area
- Communicates by phone and letter, and occasionally in person, with vendors and other departments regarding discrepancies in payments, invoices, receiving copies, etc
- Maintains filing systems in accordance with current procedures; processes incoming mail, and matches invoices, and receiving documents, with correct purchase orders
- Reviews pending purchase order file, and prepares lists of aging and past due P.O.’s with explanations, as requested
- Locates vendor numbers, assists in assigning vendor numbers, and vendor file updates and maintenance activities
- May assist in making daily bank deposits
- May type letters and memos for the Accounting and Accounts Payable staff, using a personal computer and word processing software
- Performs other related duties as assigned
- Implements correct procedures for proper disbursement of funds
- Maintains confidentiality of vendor cost information
- Other duties as assigned
Knowledge, Skills & Abilities
- Skill in operation of 10-key calculator, and computer keyboard
- Knowledge of accounts payable procedures, office procedures, filing systems, and effective communication techniques
- Ability to type 35 wpm with high degree of accuracy, and complete 10-key test with minimal errors
- Adhere to standard operating procedures, and follow directions
- Maintain office records in an organized, easily accessible manner
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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