Job description

POSITION OBJECTIVE

The accounting clerk will be assisting with the daily accounting responsibilities, predominately within the accounts payable function. This position will also assist with special projects as required by the Accounting Manager. All aspects of duties are performed in accordance with Reunion Resort Operating Policies and Procedures.

ESSENTIAL JOB FUNCTIONS

• Responsible for A/P invoices (mailed/emailed), opening mail, stamping date of receipt, placing invoices into the appropriate A/P folder for approval and coding by the department head, entering into Accounting ERP ( NetSuite by Oracle) after approved, and weekly check runs.
• Audits invoices against purchase orders and use tax.
• Follows the Purchase Order Policy as it applies to accounts payable department. Notifies accounting manager of any missing/incorrect information.
• Answers all vendor inquiries and all incoming phone calls in a professional and pleasant manner.
• Maintains and update vendor certificate of insurance files.
• Ensures that all vendors W-9 / W-8 on file are current (not to be older than 2 years).
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Prepares accounts weekly check runs Thursday with signatures obtained by Friday. Checks to be organized by attaching invoice to check stub.
• Prints all accounts payable reports and maintains all accounts payable files.
• Assists in monthly closings by pulling, copying, uploading, invoices for use tax, balance sheet, capital backup, intercompany, etc.
• Reviews all statements monthly to ensure all invoices have been received and processed.
• Prepares analysis of accounts as required and assists accounting office with other tasks as assigned.
• Maintains confidentiality of all proprietary accounting and membership information.
• Be available to fill in as needed to ensure the smooth and efficient operation of the resort as directed by resort management or immediate supervisor.
• Take available discounts.
• All filing associated with Accounts Payable should be kept current including check runs, W-9 and Certificate of Insurance.
• Other duties may be assigned as business demands.

EDUCATION / EXPERIENCE

• Candidates must be 18 years of age or older with High School Diploma or GED equivalent.
• A minimum of 2 years of hospitality related A/P experience and at least 1 year in an Accounts Payable position.
• Proficient in the use of MS Office products (word processing, spreadsheet application) and accounting software.

REQUIREMENTS

• Be able to work in a fast paced environment while executing superb attention to detail.
• The ideal candidate will possess strong professional communication skills to communicate with vendors and clients
• Ability to multi-task and prioritize with excellent time management skills.
• Flexible and long hours sometimes required i.e. weekends, early/late days.
• Sedentary work – Exerting up to 25 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Maintain harmonious and professional relationship with all departments and fellow co-workers.
• The best candidate for this excellent opportunity will possess solid organization, communication and analytical skills.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you at least 18 years of age or older?
• Are you or any family member, members at Reunion Resort and Golf Club?

Experience:

• Accounts payable: 1 year (Required)

Work Location: One location

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