Summary

Under supervision of the director of Accounting, this individual will be committed to the details of the accounts receivable and accounts payable functions and dedicated to making sure all processes are completed accurately, efficiently and timely to support the needs of the organization.

Essential Job Functions and Responsibilities

Core duties and responsibilities include the following:

• Provide outstanding customer service to members, parents, volunteers, vendors and staff.
• Ensure accurate and timely member billing, cash receipt processing and refund issuance.
• Maintain collection procedures to ensure that receivables are collected promptly and following up on past due accounts.
• Monitor and update customer data.
• Receive, review and process invoices in accounts payable systems.
• Set-up and maintenance of all vendors in accordance with vendor management policies.
• Research and solve payment, billing and cash receipt discrepancies.
• Assist in monthly closings, 1099 reporting and audit preparation.
• Support ongoing development of processes and procedures to promote effective operations.
• Respond to chief financial officer and director of Accounting as assigned with accurate and timely work to facilitate financial requests and reports.
• Other duties as assigned.

Education and/or Experience

Associate degree and two years of related experience or equivalent combination of education and experience. Nonprofit work experience preferred, but not required.

Other Skills, Abilities and Qualifications

• Ability to provide outstanding customer service.
• Familiarity with general accounting functions such as G/L entries and monthly closings.
• Exemplary organization and attention to detail.
• Excellent attention to detail and follow-through.
• Experience in a high-volume, transaction processing environment is preferred.
• Familiarity with membership databases and data warehousing desired.
• Knowledge of membership dues systems and operations helpful.
• Understanding of nonprofit accounting and financial reporting is a plus.
• Proven project management skills and the ability to effectively manage multiple competing priorities.
• Practice ethical conduct and decision-making.
• Good command of the English language, proper telephone and email etiquette.
• Understanding of nonprofit organizations and working with volunteers desired.
• Greek membership and/or experience preferred.

Computer Skills

To perform this job successfully, an individual should have knowledge of Internet software (Bill.com and Billhighway is a plus); spreadsheet software (Excel); word processing software (Word); electronic mail software (Outlook); presentation software (PowerPoint); and database software (iMIS).

Business-Related Contacts

International Headquarters staff, International Council, Facilities Management Company Board of Managers, Sorority volunteers, affiliated house corporation boards, local advisory boards, Sorority members, parents of Sorority members and additional external business partners.

Location

This position is eligible for remote employment.

Benefits and Compensation

Compensation for this role is $21-$23/hour. Gamma Phi Beta offers a full benefits package with an excellent paid time off package that includes 12 days of vacation plus sick time, personal days, holidays and two weeks of additional paid time off over the office’s winter break. Benefits include health, life, disability, vision and dental insurance coverage and participation in Gamma Phi Beta’s 401(k) plan after a year of eligible service.