Job description

NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT
JOB OPPORTUNITY ANNOUNCEMENT

Affirmative Action/Equal Opportunity Employer/Drug‐Free Workplace

JOA #: 23‐16 Position #: 212010 Posting Date: 5/4/2023 Application Deadline: Until filled

Position Title: Accounts Payable Specialist Starting Salary: $38,000 ‐ $47,000 DOQ

Job Location: Headquarters ‐ Midway, FL Located 10 miles west of Tallahassee on Hwy. 90

Minimum Qualifications:
A high school diploma or its equivalent and five years of clerical accounting or fiscal environment experience with at least three years of accounts payable experience preferred. College education can substitute at a rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in accounting. Vocational‐Technical training in accounting can substitute at the rate of 720 classroom hours for each year of requested experience.

Special Abilities:
Knowledge of accounting principles and practice, basic math, office procedures and practices and filing practices; ability to perform basic mathematical calculations, maintain fiscal records, organize and file materials, review fiscal data for accuracy and reconcile fiscal records. Strong organizational and time management skills. Must have ability to work independently and with a team, communicate effectively verbally and in writing, to establish and maintain effective working relationships with others and to understand and apply applicable rules, regulations, policies and procedures relating to accounting and the District. Proficiency with Excel preferred.

Description of Position:
This is an experienced clerical/accounting position involving the maintenance of financial accounts and records systems.

• Process purchase requisitions and purchase orders using the District accounting software (MUNIS);
• Maintain pending purchase order files, matching incoming invoices as received;
• Audit invoices, monthly statements and travel vouchers (against purchase orders or other sources) and resolve discrepancies with staff and vendors;
• Route invoices for approval districtwide and monitor for timely completion;
• Maintain list of recurring expenses and monitor to ensure payments are up to date;
• Download invoice data to Excel and prepare data for review and approval;
• Process weekly accounts payable;
• Maintain vendor payment files;
• Monthly reconciliation of bank accounts;
• Prepare and enter journal entries;
• Deposit checks received daily using remote desktop scanner;
• P‐Card Coordinator;
• Serve as backup for processing 1099’s;
• Receive and route Division mail;
• Backup receptionist;
• Make bank deposits and run miscellaneous errands as needed;
• Troubleshoots accounting system and printer problems and communicate with IT and technical support as required.
• Other related duties as required.

How to apply: Submit a Northwest Florida Water Management District Application and resume to: human.resources@nwfwater.com ; or fax to 850.539.2777; or mail to 81 Water Management Drive, Havana, FL 32333

NOTICE TO APPLICANT: We hire only U.S. citizens and lawfully authorized alien workers. If you need an accommodation in order to participate in the application/selection process, please notify the Office of Human Resources at (850) 539‐5999 in advance.

A separate application must be submitted for each Job Opportunity Announcement indicating the position number and title for which you are applying. Applications must be received in the Office of Human Resources by 5:00 p.m. of the deadline date in order to be eligible for consideration.
Preference will be given to certain veterans and others related in accordance with Chapter 295, Florida Statutes, Veterans Preference Law. Applicant must provide the required proof of preference at the time of submitting an application for a vacant position. Males between the ages of 18 and 26 are required to provide proof of Selective Service Registration prior to employment or promotion.

Job Type: Full-time

Pay: $38,000.00 - $47,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday
• Overtime

Ability to commute/relocate:

• Havana, FL 32333: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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