The Mars Agency is an award-winning, independently owned global commerce marketing practice with a growth-for-clients focus. With talent spanning the Americas, Europe and Asia, we create breakthrough, connected commerce solutions by balancing the smartest humanity with the latest technology. The agency’s latest MarTech platform, Marilyn®, is the industry's first and only end-to-end commerce advisor.

The Mars Agency is seeking an incredibly organized, passionate, and experienced Accounts Payable Specialist to work closely with our customers, thriving in problem-solving, finding efficient ways to work through complex customer inquiries and consistently improve cash collections. The individual should be extremely comfortable communicating with customers via written and verbal channels, have attention to detail and excel in a fast-paced, growing company.

PRIMARY RESPONSIBILITIES:

• Ensure timely and accurate data entry of all operating (non-client related) payables into agency ERP GL system.

• Ensure timely and accurate payment of all assigned vendors/3rd party invoices in accordance with company policy and procedures.
• Import all employee expense reports, manage posting to proper GL accounts, prepare recap sheet for management to establish weekly disbursements.
• Establish and maintain positive relationships with new and existing vendors, including resolving vendor matters.
• Perform analytical review, spot check, and analyze trends as part of month end reporting.

• Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling books of accounts.

• Identify process improvements necessary to increase data entry accuracy, improve internal and external customer satisfaction and support timely payments.
• Perform other duties and ad hoc projects as assigned.
• Reports to VP Finance.

SKILL SETS REQUIRED:

• Associates or Bachelor’s degree in Accounting or an equivalent combination of education and experience.
• 1-3+ years of Accounts Payable experience.
• Proficiency in MS Office, including Excel (ability to create pivot tables, formulas,) as well as experience in NetSuite, Microsoft Dynamics or equivalent ERP system.
• Strong interpersonal and communication skills to interact with all levels of an organization.
• Works well independently and within a team. Comfortable and experienced in high growth, face paced company environments with large customers.
• Good time management, strict adherence to deadlines, organization and people management skills.
• High level of accuracy and attention to detail.
• Confidentiality and discretion required.

The Mars Agency is an Equal Opportunity Employer and will recruit, hire, train and promote persons in all job classifications without regard to race, ancestry, creed, color, sexual orientation, gender identity, age, national origin, disability or handicap, HIV, veteran, marital or family status, or any other status or condition protected by applicable state and/or federal laws, except where a bonafide occupational qualification applies.

The Mars Agency has developed a wide variety of inclusive benefit plans and policies that address and promote the needs of all employees and their family members, including comprehensive group health plans, a parental leave program that includes paid maternity and paternity benefits for pregnancy, adoption and surrogacy, flexible paid time off, a broad and confidential employee assistance program, ongoing wellness support initiatives, trusted financial health advice and guidance, promotion of education through tuition support and assistance, and a flexible and supportive work environment and culture.

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