Job description

Job Description

AccuSearch, Inc is a private investigation firm with offices in Phoenix and Las Vegas. In business since 1989, we are the most trusted provider of public record information in Arizona and Nevada. Due to continued growth, we are searching for a positive, talented, and highly motivated Administrative Assistant to join our team in Phoenix, AZ.

We are looking for a multi-faceted professional with a broad office support background. The ideal candidate will have a mix of accounting, administration, and human resources skills. Excellent communication and strong problem-solving skills are a must. You will work with people, technology, and data to provide excellent support and ensure the office runs smoothly.

Qualified candidates will be upbeat team players with a positive attitude, and extraordinary people skills. Strong preference for those who are self-starters with exceptional attention to detail and superior attendance.

DUTIES AND RESPONSIBILITIES:

• Provide a broad range of general business office support including but not limited to accounting, invoicing, collections, human resources, timekeeping, payroll, recruiting, onboarding, benefits administration, and facilities and vendor oversight.
• Make entries in QuickBooks Online
• Able to multi-task and quickly and accurately shift between priorities.
• Answers non-routine correspondence and assembles highly confidential and sensitive information.
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities.
• Prepares general correspondence, proofreads copy for spelling, grammar, and layout, responsible for accuracy and clarity of final copy.
• Organize and prioritize large volumes of information and calls.
• Maintain and order office supplies
• Coordinates direct mailings; sorts and distributes mail
• Create and maintain database spreadsheets as requested.
• Filing, copying, and scanning.
• Performs other related duties as assigned by management.

Required Skills:

• High school diploma or general education degree (GED); College preferred.
• Minimum of 2+ years of previous administrative experience required.
• Computer skills required: MS Windows® MS Office® QuickBooks® Online, MS Excel®
• Highly attentive to professional details including style, grammar, document formatting, and excellent communication skills.
• Strong organizational and time management skills.
• Must be organized, work efficiently, and be dependable.
• Excellent communication skills and outstanding attendance are required.
• Able to contribute to a positive culture.

Job Type: Full Time

Starting salary: $17+ (DOE)

Benefits:

• Dental, Health, and Vision insurance
• Paid time off
• Paid training
• Fun work environment
• Covered parking
• Room for growth
• Fun work environment

Schedule:

• Monday to Friday
• Occasional late nights or weekends

Work Location: In Office

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• QuickBooks Online: 1 year (Required)

Work Location: In person

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