Title: Administrative Assistant

Reports To: Senior Managing Principal

Workplace Type: Hybrid

Position Overview:

Our New York City office is looking for an administrative assistant to join our growing office. We work in a deadline driven environment and are looking for an organized, motivated self-starter.

Who We Are?

AMA Group is considered an industry leader in the design of MEP/FP building systems for media, broadcast and production facilities, including sound stage campuses, having a portfolio of over 1000 such completed projects, as well as a diverse array of corporate, financial, education and residential clients. AMA Group employs 200+ dedicated and talented professionals with 40+ licensed professional engineers and many others holding a variety of technology, energy and sustainability-related certifications. Founded in 2000 in New York City, we’ve grown to provide a comprehensive suite of services across national offices in New York, New Jersey, California, Florida, and Texas.

The Employee Experience

At AMA, people are at the heart of everything we are and what we do. We are committed to creating a diverse and inclusive environment where all our employees flourish, individually and as a team: employee experience at our focal point we are dedicated to ensuring employees’ development, wellness, and overall experiences are satisfying and rewarding. We offer a comprehensive and highly competitive benefits package to our team members, and provide an open, honest, and fun work environment.

Role Responsibilities:

In your role you will:

• Provide administrative support for Principals and Project Managers
• Maintain calendars, schedule meetings, ensure Principals arrive to meetings on time
• Prepare business documents
• Meet and greet visitors and clients, answer phones, coordinate conference rooms as needed
• Process and track expense reports and reimbursements
• Other office duties include but not limited to answer all in-coming calls, track inventory & order supplies, and handle mail & FedEx

Experience:

• Minimum 3 years of experience in a support role that interfaced with management, AEC industry experience ideal but not required
• Expert in Microsoft Office Suite
• Experience with Deltek preferred
• Proven ability to prioritize and multi-task efficiently

Specific Skills:

• Proven ability to work in a deadline driven environment
• High attention to detail
• Ability to work effectively within a team and independently while managing multiple projects

Our company is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally-recognized basis [”protected characteristics’] including, but not limited to: race, religious creed (including religious dress and grooming practices), color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy), gender, gender identity, gender expression, age for individuals over forty years of age, sexual orientation, military and veteran status of any person, or any other consideration made unlawful by federal, state or local laws.