Administrative Assistant I - Youth and Adult Sports Office

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  Collect summaries and statistics for preparation of various reports, memoranda, and correspondence; review outgoing material for formatting, grammar, and punctuation
• Maintain a calendar of activities, meetings, and various events; schedule meetings and coordinate activities with other City divisions and departments, the public, and outside agencies
• Perform a wide variety of clerical duties associated with bookkeeping, information gathering, and records maintenance functions; establish accounts, make journal entries, and reconcile accounting records
• Collect fees and maintain petty cash
• Monitor the operation of office equipment and facilities; contact appropriate service vendors as needed
• Screen office visitors and telephone callers; respond to complaints and requests for information on regulations, procedures, and systems
• Serve as a point of contact for customers and visitors to the office; greet clientele in a professional manner
• Provide information and assistance to customers regarding policies, procedures, and operations
• Perform front desk duties including answering phone calls, responding to, and distributing emails to appropriate staff
• Track visitors to the office
• Coordinate appropriate opening and closing procedures for the office
• Aid in scheduling field reservations and communicating reservations to appropriate staff

• Knowledge of modern office technology and supporting software
• Knowledge of proper English usage, spelling, punctuation, and grammar
• Ability to work independently
• Ability to establish and maintain effective working relationships
• Proficiency in using Microsoft Office Suite

• A high school diploma or GED
• One year of full-time administrative or related support experience

• Accounting and record-keeping experience
• Customer service experience
• Experience which demonstrates proficiency using Microsoft Office (Word, Excel, and Outlook)
• Experience using ActiveNet or similar registration systems

The City of Colorado Springs offers additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position.

The City does not sponsor applicants for work visas. If hired, you will be required to provide proof of your eligibility to work in the United States.

Apply to Join Our Team

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  Please visit Colorado Springs Jobs and click on ‘Apply for a City Career’ > ‘City Career Postings – Apply Now’ button to complete an online application. All job applicants will need to create a new login and online application (unless you already have a NEOGOV/governmentjobs.com user ID and password).
• Completing your application in full, including the entire work experience section, will assist Human Resources (HR) in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.
• Our NEOGOV application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes, you may submit another application prior to the position’s closing date and time listed in the job posting. HR will review the last application you submit for a position.