Job description

Essential Function

Greets visitors, answers phone, opens mail, composes, types, and edits a variety of correspondence, contracts, reports, ordinances, commission packets, minutes, agendas, and other material requiring judgment as to content, accuracy, and completeness.

Provide complete support to City Manager and Assistant City Manager. Manages calendar, makes travel and lodging arrangements, and completes necessary documentation, works as a liaison between management and the staff.

Maintains inventory of office supplies ordering supplies as needed, assists in the procurement of minor equipment and purchases, prepares requisitions and assists with preparation of City Council and Administration budgets.

Provides clerical support in assisting with the relocation/expansion of prospective businesses in the City. Maintains accurate and current statistical and demographical information for the potential relocation/expansion of prospective businesses and industries in the City. Develops contact and reference information for various data sources.

Provides support in the planning and development of community events and programs.

Assists in the scheduling and subsequent preparation of meeting agendas and minutes and dissemination of agenda packets for Tax Increment Financing, Affordable Housing Board, Kirksville Industrial Development Authority, Community Improvement District boards, Forest-Llewellyn Cemetery, and other boards/committees.

Prepares annual report for Community Improvement Districts and Tax Increment Finance Districts.

Handles the annual corporate registration filings for the Kirksville Industrial Development Authority and preparation of the annual reports.

Responds to information request, in accordance with the Sunshine Law.

Coordinates scheduling of and billing for the use of City conference rooms.

Maintains a tickler file system for department.

Makes travel arrangements for City Council.

Prepares biweekly timesheets, tracks attendance for the administration department or divisions.

Provides clerical support for Human Resources Director and Finance Director as needed.

Special Requirements

Notary Public. Responsible for handling and disseminating confidential information. Possession of a valid Missouri Motor vehicle operator's license and willingness to use own transportation in the course of performing required duties; personal motor vehicle liability insurance. Failure to maintain required licenses or certification is cause for suspension or termination.

Education and Experience

Graduation from a high school or GED equivalent and three years of increasingly responsible related experience, or any equivalent combination of related education and experience.

Applicants will be required to complete employment application (in addition to resume, cover letter and certification of education) prior to consideration. Applications may be obtained at the Missouri Career Center located at 2105 E Normal, Kirksville, MO.

Job Type: Full-time

Pay: From $16.25 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

License/Certification:

• Certified Notary Public (Preferred)
• Driver's License (Preferred)

Work Location: In person

blackflymedia.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blackflymedia.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, blackflymedia.com is the ideal place to find your next job.