Job description
:
The work we do as engineers, architects, planners and construction professionals reshapes environments, reinvents spaces, and strengthens communities for a better, more sustainable world. None of this happens if we stand still, are complacent or accept the status quo. At Gannett Fleming, we are looking for talented professionals who will join us as we deliver innovation, thought leadership and excellence as promised to our clients.
We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.
NO AGENCIES PLEASE : Unsolicited resumes from third party agencies will not be accepted.
Location: Newark, NJ
For more than
100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,500+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.
The work we do as engineers, architects, planners and construction professionals reshapes environments, reinvents spaces, and strengthens communities for a better, more sustainable world. None of this happens if we stand still, are complacent or accept the status quo. At Gannett Fleming, we are looking for talented professionals who will join us as we deliver innovation, thought leadership and excellence as promised to our clients.
Company highlights:
- Recognized industry leader: #10 in Mass Transit and Rail by ENR and #13 in Transportation
- Stability: We were established in 1915!
- Work-Life Balance: You will be able to work remotely and take advantage of our flextime policy
- Mentorship: Develop and guide junior engineers and technicians
- Culture of Learning: 100% tuition reimbursement and access to our comprehensive Learning Network
Principal Responsibilities and essential functions:
Gannett Fleming is looking for an experienced, Part-Time Administrative Assistant to join our Newark, NJ office. This person will provide both office and administrative support to our Office Administrator along with other staff within the office and/or business lines with the company.
- Provides immediate support to the business unit/business line administrator, area managers, and business unit staff with minimal guidance from supervisor
- Assist with preparing communication information to the employees in the area
- Review and process vendor invoices and tracking of accounts payable
- Assist with Company vehicle maintenance and registrations
- Support with timesheet and expense account entries,
- Support with company vehicle mileage log entries
- Coordinate and process conference, seminar, and training registration for employees in the NE Region.
- Administer employee certification maintenance, and annual resume update support
- Assist with document formatting, including plans and specs, reports and transmittals
- Assist with travel and meeting arrangements
- Assist with PowerPoint presentations and proposal submissions
- Working knowledge of company policies and procedures
- Assist with processing Human Resources related forms; i.e. PCNs and iCIMs Onboarding ensuring employee confidentiality
- Maintain appropriate filing systems
Minimum Qualifications
Education and Licensing requirements
- Associate degree or 2 years of experience in a related field
Training, Skills, Knowledge and/or experience
- Effective customer service skills,
- Strong Written and verbal communication skills,
- Ability to multitasking and prioritizing,
- Strong Organizational skills,
- Teamwork
- Strong knowledge of Microsoft Office Suite/O365 applications
- Ability to identify, analyze, communicate, and implement processes
- Ability to problem-solve and analysis data
- Minimum of 2 years of relevant experience
- Sponsorship is not being offered for this position
At Gannett Fleming, we believe in
improving the lives of the people we serve. We believe in
innovation and social responsibility. We believe in the
diversity of our team and the creative solutions they provide. We believe in embracing
change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.
We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.
Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.
NO AGENCIES PLEASE : Unsolicited resumes from third party agencies will not be accepted.
Location: Newark, NJ
Core Business Hours: 8:00 AM – 5:00 PM In office T/W/Th
Employment Status: Part-time
Employment Status: Part-time
Internal Requisition ID:2022-9578
Salary Range: $31,000 - $35,000 per year.
Pay
dependent upon experience and geographic location
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Please be advised that Gannett Fleming may require you to attest to your vaccination status and provide proof of Covid-19 vaccination. Regulatory requirements remain fluid at this time and Gannett Fleming will abide by Covid-19 mandates impacting our business as well as meet the requirements of our clients. Valid religious and medical exemptions will be reviewed and considered in accordance with applicable law.
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