Job description

GDS is a leading signage consultation, design, and fabrication company within the tri-state area and boasts a high volume of projects on both a local and national scale. From creative conception to final installation, we have developed the most successful process for outfitting the built environment with every type of interior/exterior identification and wayfinding signage.

We are seeking a skilled and experienced Administrative Assistant to join our team. Your role is to provide daily support to management, staff, and clients while maintaining office operations and procedures. The Administrative Assistant will have positive and professional etiquette in person and on the phone, the ability to remain organized in multiple filing systems, and have a working knowledge of Microsoft Office, Google Docs, and QuickBooks.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees, and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Responsibilities

• Coordinate and Organize Office Activities
• Schedule Meetings, Interviews, and Transport
• Answering and Directing Multi-line Phone
• Filing
• Order & Maintain Office Supplies
• Data Entry in QuickBooks Enterprise
• Mail Retrieval and Sort
• Matching, Batching & Coding
• Quoting/Estimating
• Invoicing/Collections
• Hotel/Event Bookings
• Amazon Seller Central Support
• Special Research Projects as Requested by Management
• Assistance with Social Media Accounts/Communication

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office, Google Docs, and QuickBooks
• Immediate consideration for an individual with experience with Amazon Seller and Social Media
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor

Job Type: Full-time

Pay: $50,500.00 - $60,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Experience:

• Microsoft Office: 4 years (Required)
• QuickBooks: 2 years (Required)
• Administrative: 2 years (Preferred)

Work Location: One location

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