Job description

HCH Enterprises, LLC is seeking an Administrative Assistant in support of The Rhode Island Department of Health (RIDOH.) The Administrative Assistant will support the state's COVID-19 Unit emergency response and recovery activities. The purpose of this classification is to support all activities by performing high level administrative and supportive tasks across the COVID-19 Unit.

Candidate must be able to provide support a minimum of 35 hours a week minimum, with ability to work off-hour shifts, weekends, and holidays as needed to support COVID-19 Unit response requirements.

This is an onsite position.

Responsibilities

• Coordinate the flow of clerical and office work among COVID-19 teams
• Monitor the task tracking systems for any open tasks assigned to and ensure responses are received and tasks are closed out in a timely manner
• Gather information required for use as a basis for important administrative decisions.
• Handle important and routine correspondence
• Perform administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of COVID-19 Unit
• Coordinate meetings, schedule interviews, and organize schedules
• Maintain the functional email accounts and mailboxes
• Be well versed in all policies, procedures, and guidance that RIDOH has put forth as part of statewide efforts to respond to COVID 19
• Supervise and participate in the processing and maintenance of financial, personnel or other important records
• Assist with COVID-19 evaluation, documentation, and demobilization efforts
• Requisition office supplies and equipment
• Perform other duties as assigned by supervisor

Knowledge, Skills

• Superb customer focus, attention to detail, and organizational skills
• Ability to multi-task, problem-solve and meet time-sensitive targets
• Demonstrated proactive approaches to problem solving with strong decision-making capabilities
• Self-driver; cool under time pressure and flexible
• Ability to work simultaneous projects with aggressive timelines
• Anticipates and communicates issues and risks in a timely way
• Ability to identify gaps in existing resources
• Self-sufficient (needs little supervision)
• Sound interpersonal communication, telephone, email, and business etiquette
• Strong attention to detail and organizational skills
• Demonstrated proactive approaches to problem solving with strong decision-making capabilities
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Analyze organizational goals and objectives, operating environment, and business processes to determine most efficient methods of accomplishing work

Education and Experience

• Bachelors in related field and 2+ years related experience required
• Experience in the use of video/web conferencing tools (such as MS Teams) and Microsoft Office software (i.e., Word; Excel; PowerPoint; Outlook)
• Experience working in Microsoft Teams and SharePoint desired
• Any combination of education and experience that shall be substantially equivalent to the above education and experience.

COMPANY OVERVIEW
HCH Enterprises, LLC (HCH) is an IT Consulting, Engineering and Healthcare Consulting Company. Founded in 1986 HCH was incorporated in Rhode Island in 2001. Our mission is to develop and deliver high-value, creative and competitive solutions and services to our government and commercial clients. HCH specializes in: Project and Program Management; Business Analysis; Data Analytics, Enterprise Architecture; Network Infrastructure Support; System Security; Software and Database Services; and COOP and Disaster Recovery. Our project teams have been providing direct and ongoing technical services and management support in healthcare and healthcare transformation efforts in the state of Rhode Island. We are committed to helping our client deliver quality healthcare services to the people they serve. At HCH, we believe our work benefits from the diverse perspectives of our employees. As such, HCH celebrates inclusion and is committed to being an Equal Opportunity Employer.

Job Types: Full-time, Contract

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• On call
• Weekend availability

Ability to commute/relocate:

• Providence, RI 02908: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Covid 19 Policies and Procedures: 2 years (Required)
• Administrative Assistant: 2 years (Required)
• Microsoft Office: 2 years (Required)

Work Location: One location

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