Job description

The Administrative Assistant will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization. Duties and responsibilities include but are not limited to:

Responsibilities and Duties:

• Greet and welcome guests/clients as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
• Order lunch for clients as needed
• Assist with admin duties as assigned.

Job Type: Full-time

Qualifications/Preferred Requirements:

• Proven work experience as a receptionist
• Front Office Representative, or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree: additional certification in Office Management is a plus
• Able to contribute positively as part of a team, helping out with various tasks as required.
• Bilingual (English and Spanish) a plus

Benefits package:

• Paid Vacation
• Holidays
• Medical
• Dental
• Vision
• Life Insurance
• 401K

Schedule:

• Monday – Friday

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Melville, NY 11747: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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