Job description

MISSOULA COUNTY
invites applications for the position of:

Administrative Assistant

SALARY:

$18.82 – $20.26, DOQ

DEPARTMENT:

Community and Planning Services

DIVISION:

Planning, Development and Sustainability

OPENING DATE:

05/16/23 – Open Until Filled

BARGAINING UNIT:

MFPE-Federation of Missoula County Employees

WORK SITE:

Missoula

SCHEDULING/HOURS OF WORK:

Full Time

TO APPLY:

• Please complete all sections of the online application, even if a resume is requested.
• Please include with a complete application the following attachments: A letter of interest, a resume, and the results of a Montana Job Service E-Skills typing test. Please call Julissa Hensel at 406-218-7480, or Laurie Dunagan at 406-728-7060 and they will e-mail you the link to the test.
• Please attach a printed version of your test results that show your wpm (words per minute) score. Typing tests from other agencies/companies will not be accepted. Links to typing test results will not be accepted.
• Incomplete applications may be disqualified.
• Complete job description available upon request to the Department of Human Resources.

DEFINITION: Performs advanced level clerical and administrative support duties for the Planning, Development and Sustainability department.

REPRESENTATIVE EXAMPLES OF WORK: Performs administrative and support tasks including: reception of callers and visitors; managing calendars, scheduling appointments and special events; preparing for meetings; planning events; preparing and disseminating schedules, agendas, meeting minutes, daily mail and other information. Provides administrative support to the Missoula Consolidated Planning Board, the Missoula County Board of Adjustment, and other advisory boards by coordinating meeting logistics and preparing and disseminating agendas and meeting minutes. Maintains public records and files; prepares payroll and processes claims; monitors budget expenditures. Performs complex clerical and administrative work requiring the exercise of independent judgment. Composes and prepares correspondence, complex meeting minutes, reports and forms from source material. Assists in obtaining and compiling information and data for use in special reports and presentations; may conduct research on assigned subjects. Uses technology including content management systems, agenda management systems, remote meeting systems, and spreadsheet and database applications to process and track information, provide information to the public, prepare reports, create graphs and charts; uses desktop publishing application to create brochures, write newsletters and other publications. Develops and maintains department website and social media presence. Responds to requests for information by the public, office staff or other departments. Answers complex inquiries that may require interpretation of County or departmental policies, rules and regulations. Assists in the dissemination of information necessary to implement County or departmental policies. Provides technical assistance to employees on office procedures; acts as a liaison between department officials, other employees and the general public; attends meetings as departmental representative as required or directed. May present information in public meetings as required or directed.

MINIMUM QUALIFICATIONS: Requires high school graduation or GED. Requires two years of office clerical or administrative support in an office setting, including providing customer service.

PHYSICAL/ENVIRONMENTAL DEMANDS: The work is commonly performed in an office setting with a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). Requires attendance at meetings outside the workplace; requires attendance at meetings outside normal business hours.

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.governmentjobs.com/careers/missoulacounty/

406-258-4874

Position #2023-00107
ADMINISTRATIVE ASSISTANT

Job Type: Full-time

Pay: $18.82 - $20.26 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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