Job description
Join Our Team!
We are pleased to offer 8-hour day shifts, Monday – Friday with internal upward mobility opportunities. This position starts at $18.00 per hour and includes a robust benefits package which includes but not limited to: three (3) weeks of Paid Time-Off; eleven (11) paid Federal holidays; 100% Paid Company Disability, Life, and AD&D insurance; Tuition Reimbursement, $500 annual Wellness and Personal Development Program; a generous Health, Dental, and Retirement plan; along with eligibility of earning up to $680 in cash-back on your premiums.
Job Summary
Our Administrative Assistants make a difference in the lives of people with disabilities and their families by creating a respectful, dignified, and organized environment for all who enter the facility. The administrative assistant assists with the day-to-day operations of our Springfield Community Integration Center by performing administrative tasks as needed such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar.
Primary Duties
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These duties and responsibilities will be rated on the Annual Performance Review.
- Maintain the front desk by answering the phone, processing faxes, and paging, greeting visitors, and processing mail.
- Maintain various rosters, schedules, calendars, and participant filing.
- Input participant time and attendance daily and/or as needed.
- Process participants plans (typing, copying, distribution) and quarterly reports (copying and distribution).
- Manage up-to-date inventory of supply items (janitorial and office) and order whenever needed.
Additional Responsibilities
- Assist with mass mailings.
- Mail out annual survey and document results.
- Provide support at other LTCIS sites whenever needed.
- Perform other responsibilities as assigned.
Qualifications: Education, Experience, and Certification(s)
- Required: High school diploma or General Educational Development.
- Required: Three (3) to five (5) years’ experience in an administrative position
- Preferred: Associate degree
- Must pass State of Virginia Department of Behavioral Health and Developmental Services. (DBHDS) fingerprinting and criminal background check.
- Must pass the State of Virginia Department of Behavioral Health and Developmental Services (DBHDS) fingerprinting and criminal background check.
- Must pass the ODD (Orientation to Developmental Disabilities) assessment and competencies.
Knowledge, Skills, and Abilities
- Ability to relate well to people at all levels of an organization.
- Advanced Proficiency in Microsoft Office skills, and the ability to become familiar with corporate specific programs and software such as ZOOM and Microsoft Teams.
- Ability to solve practical problems and adapt to new information and guidance quickly.
- Excellent verbal and written communication skills.
- Detail-oriented and able to carry out work with the highest levels of accuracy.
- Ability to work independently and as part of a team.
- Excellent customer service skills (phone and in person).
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee may occasionally need to walk within an office setting. Must have the ability to lift 10 pounds frequently and up to 30 pounds occasionally.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet. Occasional exposure to outside weather conditions.
ServiceSource is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity and Affirmative Action Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class.
If accommodation is needed in the application process, arrangements can be made with the local regional office
http://www.servicesource.org/contact-us
.We are an E-Verify Employer and a drug-free workplace. Pre-employment background checks are required for all employment positions.
PAY TRANSPARENCY POLICY STATEMENT:
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information
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