Job description
Hello humankindness
Located conveniently in the heart of Phoenix, Arizona, St. Joseph's Hospital and Medical Center is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services. Founded in 1895 by the Sisters of Mercy, St. Joseph's was the first hospital in the Phoenix area. More than 125 years later, St. Joseph's remains dedicated to its mission of caring for the poor and underserved.
U.S News & World Report routinely ranks St. Joseph's among the top hospitals in the United States for neurology and neurosurgery. In addition, St. Joseph's boasts the Creighton University School of Medicine at St. Joseph's, and a strategic alliance with Phoenix Children's Hospital.
St. Joseph's is consistently named an outstanding place to work and one of Arizona's healthiest employers. Come grow your career with one of Arizona's Most Admired Companies.
Look for us on Facebook and follow us on Twitter.
For the health of our community ... we are proud to be a tobacco-free campus.
Responsibilities
Summary
Performs complex and confidential administrative and secretarial support for senior level executive(s) or Vice President(s) with little to no supervision.
Responsibilities
Daily Operations
- Coordinates meetings and prepares minutes for various committees.
- Interacts, problem solves and makes decisions with board members, administration, corporate personnel, hospital staff and clients.
- Exercises initiative on behalf of and in best interest of Vice President/Director and department.
- Prepares business plan, presentations, spreadsheets and grant/proposal submissions.
- Organizes and maintains files, protocols and records.
- Prepares budget information, which includes reviewing expense reports.
- Monitors budget, ensuring compliance with budgetary guidelines and constraints.
- Performs complex and confidential administrative and secretarial support.
- Manages projects of moderate to highly skilled nature for senior level executive(s) or Vice President(s) and administrative team.
- Serves as facilitator to ensure assigned projects are completed in timely manner.
- Prepares reports, statistical data-reports and other documents.
- Processes and mails projects.
Note: this position is based on-site; a virtual/remote arrangement is not possible.
Qualifications
Minimum Qualifications:
Experience:
- Two (2) years of responsible and varied administrative support duties.
- Computer proficiency required.
- High school degree or GED
- Five years administrative support experience for senior level executive
- College level business courses.
- Strong communication skills.
- Experience with Google Workspace.
We offer the following benefits to support you and your family:
- Medical/Dental/Vision Insurance (no premium for employee benefits)
- Flexible spending accounts
- Matching 403(b) retirement program
- Fully Funded Pension Plan
- Paid Time Off (PTO)
- Tuition Reimbursement
- Employee Assistance Program (EAP)
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