Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Finance, Procurement and Logistics at SUNY Downstate Health Sciences University is seeking a full-time Administrative Assistant / Staff Assistant. The successful candidate will:

• Provide customer support by reviewing issues and concerns, providing direction as to the appropriate point of contact for follow up, and facilitating contact with that team member.
• Arrange interviews, meetings and trips for the Assistant Vice President and staff.
• Manage the time and attendance records for all Procurement and Logistics staff.
• Assist departmental leadership in the development and updating of department policies and procedures manual, tracking changes as necessary.
• Track department expenses, ensuring compliance with budget as well as the annual preparation of department budget.
• Log and monitor all incoming paper requisitions.
• Assist with processing Bill Only Purchase Orders.
• Assist with the updating and maintenance of policy and procedures; may communicate the information in the policies and procedures to both internal and external customers.
• Assist with special events planning.
• Manage calendars for the management staff.
• Assist in the preparation of training and education materials and PowerPoint presentation for meetings and reports.
• Use various software applications, such as Microsoft Office to create spreadsheets, relational databases, statistical packages and graphics packages to assemble, manipulate and/or format and/or reports.
• Perform all other duties as assigned by the Department Administrator.

Required Qualifications:

• High School Diploma.
• 3 to 5 years of administrative experience.
• Ability to work in a team environment and communicate effectively with all levels of the organization.
• Must have strong interpersonal skills, with strong writing, proofing ability and analytic capability.
• Must possess excellent telephone communication skills.
• Proficient with MS Office Suite and a variety of electronic data systems.

Preferred Qualifications:

• Bachelor's Degree.
• Certification or formal training in administrative assistant operations.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

COVID-19 Vaccination Requirement:

An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.