At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 100 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!

We are currently seeking an Administrative Assistant with a minimum of 5 years of progressive administrative experience in the engineering, architectural or construction industries. The candidate will be responsible for providing administrative support as part of a team supporting multiple teams in the Building Design Group (Architecture, MEP, Structural & Civil.)

Responsibilities:

• Composing and editing correspondence, reports, meeting minutes, and proposal documents.
• Creating and editing PowerPoint presentations.
• Creating and editing Excel spreadsheets.
• Creating and editing InDesign documents. Making and receiving telephone calls, including taking and delivering messages.
• Proofreading and review of invoice and price proposal reviews and approvals.
• Assist with the distribution of incoming mail and preparing outgoing mail.
• Assist with the ordering and maintenance of reference library materials.
• Assist with the ordering and maintenance of office supplies and equipment.
• Make travel arrangements.
• Providing daily backup support for receptionist duties.
• Other clerical and administrative duties as assigned.
• Supporting office management activities
• Knowledge of AIA MasterSpec and SpecsIntact

Requirements:

• Minimum 5 years of clerical or administrative experience.
• Intermediate to advanced knowledge of Microsoft Word and Microsoft Excel.
• Proficient with Microsoft Power Point and Microsoft Outlook.
• Intermediate to advanced knowledge Adobe products including PowerPoint and InDesign.
• Exceptional organizational skills, including electronic document management.
• Proven ability to maintain confidentiality, including a high degree of discretion when dealing with confidential information.
• Highly motivated and detail oriented.
• Self-starter with desire to undertake new initiatives.
• Excellent demonstrated written and oral communication skills.
• Proven ability to meet deadlines.
• Proven ability to follow up on assignments to ensure they are successfully completed.
• Ability to multi-task.
• Demonstrated ability to work both independently and within a team.
• Ability and willingness to work cooperatively with and in support of others.
• Ability to maintain appropriate interpersonal relationships with employees, peers, and others.
• Prior experience working in an Engineering, Architectural or Construction industry required.
• High school degree or equivalent required, Associate’s or bachelor’s degree preferred
• US Citizenship required
• Preferred Candidate would be able to gain US Government clearance

Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

• Flexible work schedule options
• Competitive salary
• Leave accrual and paid holidays
• Healthcare benefits
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

***** Not accepting resumes from 3rd party recruiters for this position *****

Position # 1514