LOCATION: Green Bay

STANDARD HOURS: 37.5 Hours per week; Fall & Spring Office hours: Monday - Thursday, 7:30a.m. to 6p.m., & Friday, 7:30a.m. to 4p.m. with ability to work non-standard hours as needed.

PAY RANGE: $22.45 - $24.95 per hour

• Salaries/Wages for all finalists (internal and external) will be based upon education, experiences, current wages, and internal equity.

Required online application available on website: www.nwtc.edu/jobs

The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps. You belong here. See why you will love working at NWTC.

Provide administrative support to the General Studies department. Manage the scheduling process including course selection, class data entry, processing faculty pay, and maintenance of various database systems. Identify, develop, and deploy student outreach campaigns through the most effective avenues. Coordinate part-time faculty hiring process. Produce various reports.

Reasonable Accommodations Statement

• Greet internal and external customers, in-person, over the phone and email, via text messaging, and serve as the liaison between the customer and the appropriate individual. Conduct student outreach campaigns. Assist students with the enrollment process.
• Provide administrative support for all General Studies classes districtwide. These tasks include scheduling classes (all varieties), monitoring districtwide enrollments, maintaining various network databases (course catalog, 25Live, etc.), modifying curriculum and instructional delivery, scheduling rooms, and processing faculty course agreements. Notify departments, faculty and/or students of class changes, cancellations, and/or various types of subject area updates.
• Prepare schedule of classes’ worksheet, schedules, and grade/attendance reports. Organize, analyze, and evaluate instructional class schedules to track faculty workload. Establish and maintain various reports/queries for analytical purposes, syllabi, course outlines, curriculum documentation, spreadsheets, create block and standard schedules for students, reserve rooms, and resources to support student success.
• Serve as the liaison between internal and external customers, instructional and administrative teams, and all other departments districtwide. Coordinate and provide support to all departments, campuses, and outreach areas for class offerings, programs, and certificates. Serve in a cross-functional capacity to assist each administrative assistant within General Studies.
• Monitor expenses for numerous budgets and multiple grants; assist in budget planning process, processing expense statements, payment authorizations and workloads in accordance with College fiscal operating policies and procedures. Implement systems to track, monitor and analyze expenditures, grant project expenditures and team budgets.
• Perform administrative support tasks, such as developing, composing, proofreading, editing, and reviewing materials; and maintaining office equipment.
• Organize, analyze, and evaluate instructional class schedules districtwide and across multiple delivery systems to ensure utilization of budget dollars, enrollment capacity, waitlists, and section size.
• Maintain part-time faculty assurance status, faculty schedules and facilitate hiring of part-time faculty.
• Purchase supplies and coordinate travel arrangements for General Studies’ administration and faculty. Coordinate the ordering of supplies and maintaining inventories while adhering to budget guidelines. Maintain districtwide inventory of textbooks. Coordinate delivery and/or acquisition of new textbooks from publishers for faculty distribution.
• Provide a lead role for support activities in district, federal/state Basic Education and ELL projects and grants. Assist in developing schedules, hiring/assigning faculty, and monitoring budgets to support the Basic Education programming at incarcerated facilities, regional centers, and Green Bay Metro sites.

• Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
• Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Accuracy - Ability to perform work accurately and thoroughly.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Reliability - The trait of being dependable and trustworthy.

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of political affiliation, age, race, creed, marital status, color, religion, sex (including sexual orientation, gender identity, and gender expression), national origin, disability, veteran status, genetic testing or other applicable legislated categories, (“each a protected class”). Inquiries regarding the College’s nondiscrimination policies may be directed to the Vice President for Diversity, Equity, and Inclusion at (920) 498-6826 or equity@nwtc.edu.