Commercial Analytics & Operations (CA&O) and AbbVie Patient Services is a central services organization focused on accelerating the impact and future-readiness of AbbVie’s U.S. portfolio of brands. It’s comprised of multiple capabilities that span analytics and insights; field and marketing operations, training, and compliance; digital marketing and customer experience; advertising and communications; and patient services and affordability solutions – all designed to help AbbVie brands improve a patient’s experience at every point in their treatment journey.

Major Responsibilities:

• Calendar management including collaborating with various departments on leader’s behalf as needed to ensure smooth operations
• Compliant and timely completion of expense reports Thorough travel management through Corporate Travel website and other programs
• Detailed event planning and management for onsite (primarily Lake County, but other HQ locations as well) and offsite events
• Creation and routing of SOWs and POs; other budget tasks as team specific
• Active management of email group codes/organizational charts for a large team
• Effective coordination of teleconference (Teams, Zoom) needs; other A/V needs
• Coordinates new employee setups and onboarding
• Professionally interacts with high level executives and consistently handles confidential or business-sensitive information
• Compiles monthly highlights for Vice President, CA&O and Patient Services
• Prepares agendas for Vice President Leadership meetings and leads coordination of significant events for all CA&O and Patient Services
• Leads monthly meetings and agendas for CA&O/APS Admin Team fostering a collaborative culture
• Uses intermediate to advanced software skills to perform assigned work.
• Uses and understands all software in Microsoft Office Suite, especially Outlook, Microsoft Teams, PowerPoint, Word, Excel, OneNote, and OneDrive

This position requires intuitive agility, detailed event planning/management abilities, collaborative leadership, and agile administrative skills.

Qualifications:

• Minimum of 3 years of administrative assistant related experience
• High school diploma or equivalent
• Intermediate to advanced Microsoft Office Suite skills, especially Outlook, Microsoft Teams, PowerPoint, Word, Excel, OneNote, and OneDrive
• Self-starter that uses foundational knowledge and experience to grow intuitively
• Team-oriented, can-do attitude, collaborative partner
• Learns quickly and can change direction if necessary. Open to coaching and suggestions from all team members
• Professional demeanor and ability to maintain confidentiality

AbbVie is an equal opportunity employer including disability/vets. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a disabled veteran, recently separated veteran, Armed Forces service medal veteran or active duty wartime or campaign badge veteran or a person’s relationship or association with a protected veteran, including spouses and other family members, or any other protected group status. We will take affirmative action to employ and advance in employment qualified minorities, women, individuals with a disability, disabled veterans, recently separated veterans, Armed Forces service medal veterans or active-duty wartime or campaign badge veterans. The Affirmative Action Plan is available for viewing in the Human Resources office during regular business hours.