This exciting Administrative Assistant III, Office of Diversity & Inclusion position with the People & Organization (P&O) team provides a wide range of administrative support for the Chief Diversity Officer and the Vice President of D&I Creative Programming. The selected individual will act as the central point for these executives with internal and external clients. The Administrative Assistant III will work collaboratively and demonstrate a high level of professionalism and confidentiality as they effectively interact with employees at all levels of the organization. The individual will play a pivotal role in supporting with executing strategic diversity & inclusion events and initiatives for Sony Pictures Entertainment (SPE).

Responsibilities

• Schedule meetings involving numerous attendees
• Meeting coordination, which includes booking conference rooms and meeting preparation
• Managing complex calendars
• Managing and coordinating local and international travel for two executives
• Process expense reports
• Use of Microsoft Office, including Word, Excel, and PowerPoint
• Submit invoices and keep budget spreadsheets updated
• Assist with D&I program logistics and event planning when needed
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required

Qualifications

• 3+ years’ experience as an administrative assistant or coordinator, ideally in a Human Resources environment
• Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
• Exceptional organizational and interpersonal skills
• Must be detail-oriented and skilled at managing high volume of complex information
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Self-starter, who proactively identifies gaps and structures actions to address
• Ability to take direction from numerous executives and prioritize workload
• Must exhibit discretion and understand the importance of confidentiality
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• BA or BS in HR or business relevant disciplines is a plus

Key Competencies

• Communicates effectively
• Tech-savvy
• Interpersonal savvy
• Optimizes work processes
• Action-oriented
• Demonstrates self-awareness
• Manages ambiguity
• Values differences
• Resourcefulness