Administrative Assistant - On-site in San Antonio, TX
Job description
AmeriVet Veterinary Partners is looking for a positive and high-impact Administrative Assistant who is excited to work on multiple projects and perform a variety of tasks while supporting our company’s office staff. An A-player who does not get intimidated but rather excited with every new challenge.
Responsibilities
- Act as the first point of contact among visitors, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Prepare meeting rooms every day for meetings
- Keep up with office supply inventory and organize supply storage
- Address maintenance issues in a timely manner
- Assist with office renovation projects when needed
- Assist various departments with shipping needs and deliver packages upon receiving
- Assist with internal events including birthday and holiday celebrations
- Screen and direct phone calls and distribute correspondence
- Maintain company travel site and its users
- Arrange travel and accommodations
- Coordinate new employee seating and welcome gifts
- Liaising with suppliers and contractors
- Take notes during meetings and distribute them as needed
- Complete ad hoc projects as assigned
Requirements
- Work experience as an Administrative Assistant, Office Manager, or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office equipment and applications (e.g. e-calendars, travel websites, expense reporting sites)
- Excellent verbal, written communication, and interpersonal skills
- Discretion and confidentiality regarding company information
- Attention to detail
- High School diploma
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