Job description
Campus Location Main Campus (Memphis, TN) Position Number 022942 Category Staff (Hourly/Monthly) Department Vice President Research Minimum Position Qualifications
Additional Position Information Benefits of Employment (Applies to full-time employees only)
Bachelor’s degree and two (2) years of customer service or administrative experience. Relevant experience may be substituted for required education.
Special Conditions
The department is especially interested in candidates with interpersonal and organizational skills. Higher Education work experience is desirable.
Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
May need to work/travel beyond normal work schedule
Posting Date 04/14/2023 Closing Date 05/01/2023 Open Until Screening Begins Hiring Range $45,000 - $48,000 Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions
8:00 a.m. – 4:30 p.m.
May need to work/travel beyond normal work schedule
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. If required, please upload a cover letter, resume, and reference list after completing your application. Required work experience is based on full-time hours. Part-time work experience will be prorated as listed.
Candidates called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the interview date.
Is this posting for UofM employees only? No Positions Supervised Knowledge, Skills, and Abilities
- Excellent organization, verbal and written communication skills.
- Excellent computer skills, including proficiency with Microsoft Office suite and use of database programs.
- Ability to work independently and easily adapt to frequently changing priorities.
- Ability to multi-task and meet deadlines.
- Ability to communicate in a professional manner with diverse groups and maintain a high degree of confidentiality.
Job Duties
Duties & Responsibilities
Provides a wide range of complex office administration in support for Research Compliance. Oversees administrative activities for assigned areas and all related programs; may be required to function independently during management absences.
Duties & Responsibilities
Manages office calendars, including arranging teleconferences and tracking attendance. Coordinates office events, including conferences, seminars, and routine departmental meetings.
Duties & Responsibilities
Arranges meetings, appointments, and travel for department members. Coordinates office events, including conferences, seminars, and routine departmental meetings.
Duties & Responsibilities
Responds to inquiries from internal and external customers; conduct research as necessary and compose an appropriate response. Assists in the development and implementation of internal operating procedures enforces rules and regulations and ensures the smooth flow of operations; takes corrective action when needed.
Duties & Responsibilities
Purchases and maintains inventory of supplies and equipment.
Duties & Responsibilities
Routes phone calls, emails, mail, and other internal forms and documents to the appropriate individuals and departments for approval or action.
Duties & Responsibilities
Manages, edits, and coordinates website and departmental promotional materials.
Duties & Responsibilities
Obtains industry-specific materials and conducts detailed searches on the web as needed.
Duties & Responsibilities
Responsible for the general administration of compliance software by entering new users and accessing information.
Duties & Responsibilities
Other duties as assigned.
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