Job Summary

We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.

THIS IS NOT AN H1- B OPPORTUNITY

Responsibilities

Under general direction of the Executive Assistant V, the incumbent provides high level administrative support to Vice Chancellor, Human Health Sciences and CEO, UC Davis Health and/or other executives in the VC/CEO suite. Incumbent is expected to utilize initiative, judgment, and discretion in researching, analyzing, and compiling necessary background information to assist management in responding to a wide variety of complex issues. The incumbent responds through verbal and/or written communication to a wide variety of inquiries from faculty, staff, students, the public and the highest levels of the UC Davis Health Enterprise, Campus, and University administration, including the Offices of the President and the Chancellor. The position research requests for meetings and helps to track an array of correspondence on behalf of the VC/CEO office; applies problem-solving techniques and provides referrals to appropriate offices and authorities; manages the complex electronic calendar of the VC/CEO and/or other executives in the VC/CEO suite, determining priorities of meetings and resolving scheduling conflicts; provides support for meetings and travel. Incumbent partners extensively with the VC/CEO’s Administrative Officer 3 on a variety of daily tasks as well as long term projects, as needed. In addition, incumbent works closely with the VC/CEO’s Executive Assistant V and joins with counterparts in the VC/CEO suite to fulfill daily operations, as needed.

Required Qualifications

• Several years demonstrated experience working in an executive level office and providing high level administrative support to executive leadership
• Demonstrated political acumen and discretion in maintaining confidentiality
• Extensive calendaring experience, as well as experience using Microsoft Office (in particular Word, Excel, PowerPoint)
• Excellent written and verbal communication skills and diplomacy to handle sensitive or difficult situations
• Demonstrated project management skills to provide support for multiple meetings and for competing deadlines
• Accomplished organizational and analytical skills to assume general assignments and independently follow through to successful completion; to manage details of complex projects and events.
• Strong time management and multitasking skills
• Demonstrated strong analytical, research, and problem-solving skills
• Excellent typing, writing, editing and proofreading skills to produce correspondence and other written materials quickly and accurately.

Preferred Qualifications

• Knowledge of UC Davis policy and procedure; UCD specific programs (MyTravel, MyInfoVault, Kuali Financial Systems, etc.); and Microsoft Outlook
• Experience working at an academic medical institution or higher education environment
• Experience coordinating large-scale conferences/meetings and special events
• Experience working in a confidential environment; understanding of HIPAA standards

Special Requirements

This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.