Job description

Administrative Officer

Applicant will report directly to the Chief Executive Officer, this full time position administers policies relating to various phases of Administrative Operations and is responsible for the establishment, management, and monitoring of the Authority's Procurement activities and performs management over other administrative areas including Information Technology,

Inventory, Vehicle Management and Contract Management.

• Administers policies relating to all phases of Procurement activity.
• Maintains knowledge of and interprets legal requirements and government reporting regulations and ensures organizational compliance regarding procurement activities.
• Maintains current files regarding all procurement activities. Responds to inquiries regarding the same.
• Oversees the administration of the Information Technology and Equipment contracts and coordinates activities with the vendors regarding same throughout the organization.
• Manages and maintains the Vehicle Fleet program and ensures vehicles are current regarding inspections, insurance and up to date on all maintenance services. Determines and makes recommendations based on age, cost to repair and utilization for additions or deletions to the organization’s vehicle fleet.
• Monitors and maintains organizational training records and maintains organizational memberships.
• Manages all property insurance claims and manage organizational repairs as needed. Ensure claims are properly filed and maintain a working relationship with all insurance providers to ensure proper disposition and funding of claims is received.
• Consults with management and maintenance staff, public entities and residents regarding proposed and/or recommended improvements; analyzes administrative operations and coordinates activities to ensure regulatory compliance; assists in the preparation of annual budgets.
• Actively monitors all contractual relationships to ensure timely procurement of all needed goods and services is perpetually maintained. Determines procurement action needed based on in-house estimates; works with Architectural firms during the bidding process, awards contract selections, prepares all contract signing documents; attends contract signings and job meetings as required.
• Assists the Finance Department in inventory and asset management throughout the organization.
• In conjunction with the Rehabilitation Department, maintains time and wage records, payroll, contractor and subcontractor records for Davis-Bacon Law and Pennsylvania

Prevailing Wage compliance; conducts periodic contractor employee job site interviews to determine proper wage enforcement for same.

• Performs other related duties as required/assigned.

Applicant must possess a Bachelor’s Degree in Business Administration or a related field and

Three (3) years of experience in procurement, contracting, asset management or related activities or an equivalent combination of education and experience.

Valid Driver’s License required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of the principles and practices of management.
• Knowledge of procurement, risk management, and contract management.
• Knowledge of the principles and practices of program development and administration.
• Knowledge of the principles and practices of municipal budget preparation, governmental accounting, planning, and purchasing.
• Knowledge of procurement laws and regulations.
• Knowledge and skills in detailed recordkeeping.
• Knowledge of the principles of training and evaluation.
• Knowledge of the following software applications: spreadsheet, word processing, relational database, and presentations applications.
• Knowledge of pertinent federal, state, and local laws, codes, and regulations, including workers compensation and general liability.
• Skill in analyzing programs, policies, and operational needs.
• Skill in analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals.
• Skill in communicating clearly and concisely, both orally and in writing.
• Ability to follow verbal and written instructions.
• Ability to establish working relationships with employees and the public.

Salary Range: $ 47,800-$58,500

Benefits:

Retirement Program
Health, Dental Vision and Life Insurance
Liberal Paid Time Off Policies

Work Hours: Monday – Friday 8:30 a.m. – 4:30 p.m.

Job Type: Full-time

Pay: $47,800.00 - $58,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Butler, PA 16001: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Computer skills: 1 year (Preferred)

Work Location: In person

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