Office of Human Resources

• Responsible for providing direct executive and administrative support to the Associate Vice President for Human Resources/ Finance & Administration Chief of Staff. Provides general support to the HR Department as authorized by the Associate Vice President. External to HR, additionally provides administrative support to the Employee Assistance Program.
• Responsible for all functions related to travel for HR to include making travel arrangements, obtaining receipts, and keying travel authorizations and expense reports. Also responsible for keying all non-travel expense reports.
• Manages departmental HR functions to include creating job openings, submitting job offers, completing new hire paperwork, submitting electronic personnel actions, completing the Separation Checklist, processing Outside Employment forms, Moving Expenses, and Perquisites. Interprets University policies and provides recommendations based on knowledge of the department's objectives. Serves as the HR Time and Leave Coordinator and will approve time entry in the absence of department supervisor(s). Also serves as backup to the Business Manager for HR Actives and Cost Center Reports.
• Responsible for functions related to Procurement to include initiating requisitions, purchasing items with a P-Card, purchasing and receiving on purchase orders, and obtaining receipts.
• Coordinates office construction, reorganization, key management, and equipment maintenance, as well as maintains the office supply room. Serves as Property Custodian and inventory taker. Maintains the HR van and van travel log.

Bachelor's degree and two years of experience related to the duties of this position; or a high school diploma or equivalent and six years of experience related to the duties of this position. (Note: or a combination of post high school education and experience equal to six years in same.)

• Experience working with various levels of employees and management in a professional environment.
• Experience providing excellent customer service with strong organizational skills and high attention to detail.
• Effective communication, writing, critical listening, and problem-solving skills.
• Experience handling confidential information appropriately; exhibits a high degree of discretion and sound judgment in decision making.
• Experience working with applicable computer applications and basic computer functions, including the Microsoft Office Suite.
• Experience in executive-level calendar management.
• Valid Florida driver's license or the ability to obtain one upon hire.

The ideal candidate for this position is someone with knowledge of human resource and financial transactions. They place an emphasis on customer service and strive to exceed requestor expectations. This person is able to learn new processes while evaluating them for efficiencies to see what can be made better. They can easily work independently and collaborate with internal and external customers to ensure prompt response to departmental needs.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

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FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

This is an A&P position.

This position requires successful completion of a criminal history background check.

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.