Job description

Summary

The 712 Initiative is a community focused nonprofit serving Council Bluffs. This position is responsible for supporting the organization with programming and operational processes. The Operations Assistant will perform diverse, complex and non-supervised administrative functions that require a high level of professionalism and confidentiality.

This position is a key link in supporting the efficient and smooth day-to-day operations of the organization. Other data entry, office management, and administrative duties as assigned.

Essential Duties and Responsibilities:

• Supports Director of Programming and Events through all aspects of planning, executing, and follow-up of events.
• Provides data entry and reporting support to measure success outcomes and identify areas for improvement.
• Schedule meetings, prepare meeting materials, attend meetings and prepare meeting minutes.
• General administrative duties include drafting communications, managing mailings, customer service, preparing reports, and maintaining appropriate filing systems.
• Office management duties include ordering supplies, working with IT company, and coordinating with outside vendors for services/repairs.
• Providing support to the board of directors, including meeting scheduling and distribution of board materials.
• Supporting program evaluation by entering and summarizing survey feedback.
• Assisting with information gathering for the various 712 programs.
• Participates in program and process evaluation and analysis.
• Works across programs to meet organizational goals.
• Supports efforts with community partners to showcase 712’s work and programs.

· Contributes to team effort by accomplishing related results as needed.

· Special projects and other tasks as assigned.

Competencies:

· 2 years’ work experience with preference given to those with nonprofit experience.

· Commitment to our mission and belief in the value of nonprofits as drivers of social justice, benefits, and change.

· Excellent organizational skills; ability to plan, manage, organize and implement multiple projects to meet deadlines and work well under pressure, as well as be able to work in a dynamic changing environment.

· Ability to work independently and responsible for managing multiple activities with attention to detail.

· Ability to and responsible for communicating the organization’s actions and resources in a way that affects a positive public image.

· Must be courteous, caring and professional to internal and external customers at all times.

· Ability to work with 712 Initiative staff in a collaborative and cooperative manner.

· Maintains confidentiality of all information in possession of the 712 Initiative and all discussions of the 712 Initiative business, is dependable and punctual, and abides by all specific program and procedures, policies and requirements and follows nationally accredited best practices.

• Excellent customer service and oral and written communication skills
• Demonstrated experience with MS Office suite, database proficiency
• Positively represent The 712 Initiative and ensure promotion of programs.
• Team-player able to work across departments
• Ability to work occasional evening and weekend hours, as needed for key agency events.
• Outgoing, friendly energetic attitude necessary to engage and communicate.

Working Conditions:

· This position requires some physical exertion and/or physical strain.

· Ability to lift up to 25 pounds.

· Must possess a valid driver’s license at the time of hire and maintain it throughout the course of employment.

· The 712 Initiative is an equal opportunity employer.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Council Bluffs, IA 51503: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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