Job description

Job Title: Assistant Controller
Reports to: Ginger Menard, Chief Operating Officer
Job Status: Salaried, non-exempt
Location: Great Barrington, MA (1 remote day a week possible)

Position Summary:
The Assistant Controller effectively supports the Chief Operating Officer by performing multiple duties related to the accounting functions of the organization within established deadlines. This position is responsible for the proper and timely recording of financial transactions in the general ledger in accordance with GAAP.

Duties and Responsibilities:

• Prepare, record, and process accounts payable.
• Monitor cash flow.
• Perform bank reconciliations.
• Manage sales tax payments monthly and quarterly and monitor state thresholds and registering in additional states as sales dictate.
• Manage payment and tracking of retirement plan contributions.
• Perform credit card reconciliations.
• Create and process invoices for clients.
• Create and process credit card invoicing for clients.
• Manage vendor payments.
• Process credit applications for new clients.
• Handle vendor setup of TCG as supplier for our new clients including portal registrations, database maintenance, compliance requests, etc.
• Prepare and record month end journal entries including depreciation, prepaid expenses, and adjusting entries as necessary.
• Month end close including account reconciliations including client invoicing.
• Present draft of financials to COO for review, and once approved finalize and send to Board of

Directors.

• Assist administration with the daily workflow including shipping bill backs, ST4 forms and new vendor account setup order entry, client invoicing.
• Assist in the preparations of annual audit, budgets, forecasts, and cash flow projections.
• Perform additional duties as directed by COO.
• Other duties as assigned.

Requirements:

• High School Diploma or equivalent, bachelor’s degree in finance is preferred.
• Minimum of five years finance experience required.
• Experience with QuickBooks Online.
• Self-starter and reliable team player in a small team environment.
• Organized and detail oriented.
• Customer service focused.
• Ability to work in a fast-paced environment.
• Prior management experience.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Health insurance
• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Great Barrington, MA 01230: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

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