Automotive Assistant Office Manager

The Lee Auto Malls in Auburn is seeking an Automotive Assistant Office Manager for our high-volume, fast-paced Business Office. If you have a strong understanding of accounting, finance, and management principles and are looking to take the next step in your career, then we want to talk to you! Apply TODAY!

As the Automotive Assistant Office Manager, you are responsible for the general oversight of the day-to-day functions within the dealership accounting office and management of office staff in order to keep the office running smoothly.

Responsibilities Include:

• Maintain daily office operations including:
• Work closely with the Office Manager in hiring high performing administrative staff
• Provide administrative staff the necessary tools, training, and coaching to effectively perform their job duties
• Evaluate and make improvements to administrative job duties as needed
• Implement and manage employee recognition programs, office events, and wellbeing programs
• Schedule administration time off, coverage of sick and vacation time
• Work with and oversee the flow of all areas within the office including:
• Maintain vehicle deal paperwork and schedules
• Process Gap and Warranty cancellations and refunds
• GL schedule review, maintenance and reconciliations
• Assist in month-end accounting processing
• Assist in completion of annual review/audit
• Pay vendor invoices, including purchase order approvals
• Post and review vendor, customer and miscellaneous receivables
• Post and review intercompany inventory billings
• Track and order office supplies and equipment

Qualifications:

• 4+ years of accounting experience; dealership experience preferred
• Bachelors degree in related field or equivalent combination of education, experience and training that provides the required knowledge and skills
• Ability to lead a collaborative team
• Strong communication skills
• Excellent interpersonal skills
• Highly organized and strong attention to detail
• Strong problem solving and analytical skills
• Proficient with Microsoft 365 Suite

Family-owned since 1936, Lee Auto Mall has grown to 19 locations statewide, employing over 450 people. We pride ourselves on our happy, hard-working network of people, which creates a great place to work. At Lee, you'll join a growing team that's both fun and professional, with a high level of enthusiasm and a strong group dynamic. If you want to put your talent and drive to work for one of Maine's most thriving companies, we would love to meet you! Apply online...TODAY!

Great Benefits!!

• Choice of Medical Plans
• Dental Insurance
• Vision Insurance
• 401(k) with company match
• Paid holidays and vacation
• Short-Term and Long-Term Disability Insurance
• Life Insurance
• Flexible Spending Account
• Paid Education and ongoing training
• Generous employee discounts on vehicles purchases, parts and service
• Staff parties and events
• A career-oriented environment with opportunities for steady growth and advancement
• A family-oriented culture with an excellent reputation in the business