Job description

Full Time Associate Executive Director

Deer Valley YMCA Family Camp

254 Deer Valley Drive

Fort Hill, PA 15540

DEPARTMENT: Camping

EXEMPT OR NON-EXEMPT: Exempt

DIRECT SUPERVISOR: Executive Director

LEADER LEVEL: Team Leader

BUDGET ACCOUNTABILITY: Department budget

# OF PEOPLE SUPERVISED: 2

POSITION PURPOSE
Since 1957, Deer Valley YMCA Family Camp has offered a rich tradition of values programming for all in a woodland setting in Western Pennsylvania. Deer Valley is located in Somerset County, near Mount Davis, the highest point in Pennsylvania.

Deer Valley is looking for an Associate Executive Director with experience managing budgets, facilitating projects, supervising operations, and setting high standards of risk management. Under the supervision of the Executive Director, the Associate Executive Director is charged with the leadership and safe operation of the maintenance, housekeeping and dining hall areas and staff, in addition to the overall facilities of the camp.

The position will work closely with the camp team to hire, supervise and provide training for staff that complies with all state, federal and industry practices in the facilitation of camp programming and safety for all activities.

CORE COMPETENCIES

• Volunteerism - Engages volunteers and promotes social responsibility at all levels of the organization.
• Communication & Influence - Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.
• Inclusion - Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.
• Critical Thinking & Decision Making - Makes informed decisions based on logic, data, and sound judgment.
• Fiscal Management - Manages the Y’s resources responsibly and sustains the Y’s nonprofit business model.
• Functional Expertise - Executes superior technical skills for the role.
• Innovation - Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community.
• Program/Project Management - Ensures program or project goals are met and intended impact occurs.
• Developing Self & Others - Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.

JOB SPECIFICATIONS
Administrative

• Maintain inventory of supplies and equipment including ordering equipment and supplies as needed, with approval of the Executive Director, whiles ensuring timely arrival of materials.
• Manage volunteer groups.
• Prepare the annual budget for assigned department lines and operate within the set budgetary limits for the duration of the fiscal year.
• Manage social media for camp operations using a variety of platforms such as Facebook, Instagram, SnapChat, and TikTok with the help of the program director.
• Attend staff meetings and serve on board committees as assigned by the Executive Director.
• Assists in the maintenance of a clean and safe facility.
• Serve as the camp director when the Executive Director is unavailable.

Supervisory

• Hire, train, schedule, supervise and evaluate staff for corresponding program areas (maintenance, housekeeping, and dining hall staff).
• Evaluate staff to ensure consistency with programmatic and safety standards.
• Supervise and evaluate staff performance including regular evaluations and performance improvement plans.
• Ensure staff complete all required training.

Operations

• Manage facility projects including budgets, plans, permits, timelines, etc.
• Assist with the development of a 10-year facility maintenance plan.
• Ensure equipment is inspected and maintained.
• Form partnerships to assist with facility projects.

Risk Management

• Administer the risk management program, including ensuring staff receive the required training, PPE is available and staff follow the established safety procedures.
• Ensure the adherence to established safety policies and procedures for specialized program activities according to YMCA policies, ACCT, PA Amusement Act, OSHA and ACA standards.
• Along with the Maintenance Supervisor, maintain facilities and equipment in area of accountability, including prescribed logs for purchase, use, repair and maintenance.
• Responsible for documentation of usage and incident/near miss reporting as required for all specialized program areas.

QUALIFICATIONS

• Bachelor’s degree preferably in administration, outdoor recreation, or a related field.
• 3 years of previous experience in camp program, operation, and leadership.
• Experience with nature programming, waterfront management, horse programming, and adventure rope courses.
• Maintain a clean, well-groomed, and professional appearance
• Possess a thorough knowledge of applicable state, county, federal and industry regulations pertaining to camp programming.
• Knowledge of standards of safety, emergency procedures, accessibility and preventative maintenance for program equipment.
• Supervisory experience that includes demonstrated ability to lead and train staff – and monitoring their skills.
• Ability to work extended hours as required and pitch in at all levels, there is no room for a “not my job” attitude.
• Desire to live and work in a camp community, which may require response to emergencies at any time. Availability to work on nights and weekends if necessary.
• Maintain a personable and professional attitude toward campers, guests and staff.
• Possess good character, integrity, adaptability, and enthusiasm.
• Possess a sense of humor, patience and self-control.

SKILLS REQUIRED

• Demonstrated success in the areas of risk management, organization, planning, project management, innovation, communication, supervision, and fiscal management.
• Effective relationship building and leadership skills to collaborate and work with groups, stakeholders, staff, and volunteers.
• Ability to solve problems.
• Proficient skills in Microsoft Office and Google software applications and use of audio-visual equipment.
• Effective communication skills.
• Exceptional customer service skills.
• Ability to drive, possession of a valid driver’s license, and clean DMV record.
• Ability to pass all necessary PA criminal and child sexual abuse background checks.
• Ability to work independently and as part of a team.
• Ability to multitask and prioritize work and accept guidance and supervision, and work with others.
• Effective organizational and staff management skills.
• Ability to empathically listen and communicate for understanding when dealing with conflict.
• Ability to supervise staff and campers.

CERTIFICATIONS

• Valid Driver’s License
• Current CPR/First Aid/AED certification
• Lifeguard certification (or ability to obtain within six months of hire).
• ACCT 1 certification (or ability to obtain within six months of hire).
• PA Amusement Park Ride Inspector certification (or ability to obtain within six months of hire).
• Ability to pass all necessary PA criminal and child sexual abuse background checks.

PHYSICAL WORKING CONDITIONS

• While performing the duties of this job, the employee may be required to stand; climb ladders and poles; work at heights; walk on uneven surfaces; sit; handle or feel objects; reach with hands and arms; climb stairs; balance; stoop and stand for extended periods, kneel, crouch, or crawl; swim; talk or hear; taste or smell.
• The employee must be able to lift up to 50 pounds.
• Because this is an outdoor setting at camp, the employee must be comfortable and willing to work in seasonal outdoor weather conditions as operational and management duties may require.
• The noise level is usually minimal to moderate.
• Some local travel is required with occasional long-distance travel for training and special events.

Candidates must have final Criminal Clearance certificates prior to starting employment. This includes PA Criminal Certificate, NSOR Verification, PA FBI - Use Code: 1kg738 and PA Child Abuse.

Job Type: Full-time

Pay: $50,000.00 - $54,943.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: One location

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