HKA is one of the world’s leading privately owned, independent providers of consulting, expert and advisory services for the construction, manufacturing, process and technology industries.

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.

As part of the HKA team you can expect strong collaborative culture where you can grow and develop your career with one of the world's most respected business-to-business consultancies, coupled with a competitive total reward package.

Role Responsibilities:

The Business Support Administrator’s overall responsibilities will be to provide administrative support for Philadelphia professional staff and general office administration. This is a full-time, in-office position. The ideal candidate will possess strong critical thinking skills, keen attention to detail, a professional demeanor, discretion, and excellent interpersonal and organizational skills, including the ability to work well with all levels of the HKA teams, as well as outside clients and vendors. We are looking for someone with stable work experience, preferably in office administration, who can work overtime as needed and is committed to providing excellent customer service.

• Provide administrative support for multiple partners. Typical support duties include:
  • Time and expense entry
  • Calendar management
  • Complex business travel arrangements
  • Meeting coordination
  • Project support including binder preparation, document preparation, and scan/copy/print jobs
  • Project administration and client contract management within ERP systems, including forms required for conflict checks and engagement commencement
  • Other tasks as required/requested
• Assist with general office administration. Typical responsibilities include:
  • Shipping and receiving of all parcels through FedEx/UPS/US Mail
  • Assisting with office meeting planning and event coordination, including ordering lunches
  • Ordering, maintaining, and organizing office supplies
  • Coordinating with building for facilities maintenance
  • Maintaining the kitchen, conference rooms, and communal office spaces
  • Assist Functional groups within the Philadelphia office with administrative tasks as needed
• Assist with client invoicing as required/requested

Skills and Experience:

Ideally you will possess the following skills and experience:

• Minimum of 3 years of administrative support experience
• Ability to work in the Philadelphia office daily
• Strong customer service skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Outstanding communication skills
• Ability to problem solve
• Excellent time management skills and the ability to prioritize work from multiple supervisors
• Ability to work collaboratively and effectively with the administrative personnel across the firm
• Strong attention to detail
• Organization skills and management of processes
• Experience with ERP systems (e.g., Deltek Vantagepoint CRM and/or Accounting) a plus

What we offer:

At HKA we recognize that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. We are committed to responding to all applicants who apply.

ED&I at HKA:

HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis as protected by the Equality Act.