Job description
Initial Posting Date:
01/04/2023
Application Deadline:
01/18/2023
Agency:
Legislative Assembly
Salary Range:
$4,694 - $7,042
Position Type:
Employee
Position Title:
Caucus Office Manager
Job Description:
The House Republican Office is seeking an experienced Office Manager to join their office staff. This position requires a professional that is well versed in managing a fast-paced office, organizing and developing office administrative procedures and protocols as well as managing meeting calendars and organizing events.
This is a full-time continuing position beginning January 2023. This position will report to the House Republican Leader and Caucus Administrator. The work of the Caucus Policy Office Manager takes place on-site in Salem during the legislative session, from January through June 2023. There may be opportunity for occasional telework depending on work assignments and when it aligns with legislative needs.
THE IDEAL CANDIDATE WILL HAVE DEMONSTRATED RELATED WORK EXPERIENCE INCLUDING THE FOLLOWING KNOWLEDGE, SKILLS AND ABILITIES.
Knowledge of:
- Legislative processes and procedures
- State’s political landscape
- Caucus’s priorities
- Areas of expertise of staff members and a variety of agencies
- Internal payment processes and codes
- Reimbursement qualification standards
Skill in:
- Verbal and written communication
- Event planning
- Problem-solving
- Time management
Ability to:
- Anticipate the needs of caucus members and staff
- Manage competing priorities and prioritize workload
- Pay close attention to detail and remain organized
- Review and negotiate contracts for events
To view the position description in its entirety, please click here.
HOW TO QUALIFY:
Your application must demonstrate:
Associate’s degree and three (3) to five (5) years of related experience.
- An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.
WHY THE OREGON STATE LEGISLATURE?
- Work/life balance - paid leave and a
competitive benefits package.
- We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year.
- Collaborative work environment with a team of bright, hardworking, and fun individuals.
- Opportunities for professional development to expand your breadth and depth of knowledge.
- Support the creation of public policy and watch as history unfolds for the State of Oregon as ideas become crafted into policies and laws.
- The Legislative Branch is made up of 7 small-medium state agencies where you can really get to know your co-workers.
- Considering a move to Oregon?
Check out what living, working and playing in Oregon is like.
TO APPLY:
- IF YOU ARE NOT A STATE EMPLOYEE: To apply for this position, follow the "Apply" link and complete the application & questions online. If this is your first time applying in our new system "Workday", you will need to create a new user profile. You can even drag and drop your resume into Workday and it will read and generate your Work History! Be sure to attach a cover letter and resume.
- CURRENT STATE EMPLOYEES: Login to Workday using the Career app on your Home Page. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
- Attach your current cover letter and resume. Applications submitted without both documents may not be reviewed.
- Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply.
- Warning! The system will timeout after 20 minutes of inactivity. You must submit your application after you begin the process. You cannot save your progress and come back to it later.
- This announcement closes at 11:59 PM on the close date listed.
SPECIAL INFORMATION:
- Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. To ensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable. For questions about documentation, please visit:
Veterans Resources. Or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.
- Over the next two years, the Capitol Building will be undergoing extensive renovation and construction projects which may limit accessibility to employees. This will require Legislative employees to work both from home and within other off-site buildings as the construction project and business needs dictate. While working from home, personal, stable, and high-speed internet access will be required to perform the functions of this position. There may be occasions that require employees scheduled to be working from home, to report to the Capitol building. Every effort will be made to provide reasonable notice. However, employees may be required to report to the building under short notice. The Capitol building is located at 900 Court Street NE, Salem, OR 97301.
- The salary in this job posting reflects the base salary without contributions to the Public Employee Retirement System (PERS). Employees eligible for PERS will have their salary increased by roughly 6.95% and 6% will automatically be subject to a mandatory employee contribution to PERS.
- The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and desired skills listed above.
- An offer including salary will not be extended until an equal pay analysis is completed pursuant to ORS 652.220 and 659A.357. An equal pay analysis will be conducted utilizing the education and work experience section of the legislative application.
- While completing your application, please be aware that Workday will log you out after 20 minutes of inactivity and will not save your application.
- Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
- If you have questions regarding this recruitment, or need assistance to participate in the application process, please contact Aimee Steketee, Human Resource Analyst, at
aimee.steketee@oregonlegislature.govor (503) 986-1373.
- The Oregon State Legislature is an Equal Opportunity Employer, committed to Workforce Diversity.
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