Create Your Y Story

At the Y, you can feel more connected to your community, meet new people, expand your knowledge base, and experience one of the most rewarding jobs by helping support our mission of developing individuals, families, and communities, while having fun in a challenging and dynamic atmosphere.

Who We Are

The Greater Valley YMCA (GVYMCA or GVY) is a volunteer-led, nonprofit, community organization. The Y is committed to strengthening community by positively changing lives every day. At each of our branches, we concentrate our efforts on three areas: Healthy Living, Youth Development, and Social Responsibility. And we do so in a way that upholds the Y’s traditional family values of Respect, Responsibility, Caring, and Honesty.

For over 100 years, the Y has made tangible differences in the communities of Allentown, Bethlehem, Catasauqua, Easton, Forks, Nazareth, those comprising the Slate Belt region and the Lehigh Valley as a whole. Founded as individual YMCAs as early as 1897, the following branches of the Greater Valley Y merged together between 2010 and 2015: the Nazareth YMCA, the Suburban North Family YMCA, the Family YMCA of Easton, Phillipsburg & Vicinity and the Bethlehem YMCA. In 2014, the Forks YMCA Education Center was established. The Slate Belt branch was opened in 2015. In January 2017, the Allentown YMCA joined the Greater Valley YMCA.

What it’s Like to Work Here

Ask our employees and the one word they’d use to describe working at GVY is “Fulfilling.” Our team members all share a positive attitude, problem-solving abilities, and patience, enabling them to provide excellent customer service even during fast-paced shifts. Our culture, plus continuous opportunities for growth, have resulted in positive impacts on our communities. Don’t miss out on this rare opening with us!

The GVYMCA Is For Everyone

It's our mission to unleash the potential in every team, and we know that teams perform best when they are diverse and every team member feels that they belong. It is the unique contributions of all GVY'ers that drive our success, and we're committed to building a culture where everyone has the opportunity to do meaningful work and be recognized for their efforts. To that end, we are committed to providing an environment free of discrimination for everyone. You can read more about our commitment to diversity and mission here

What We Are Looking For

We are looking for a dynamic individual that desires a role where they can help make an impact on the future of children. The individual must have the ability to work independently, strong communication skills, relationship-building, attention to detail, and problem-solving skills. This role must be able to provide outstanding customer service and maintain a positive informative working relationship with participants, members, and staff. This role is crucial in the function of childcare for the Association and will help maintain financial controls and provide support to Finance and Operations.

A Day in the Life as a Childcare Billing Registrar

Under the guidance and supervision of the Vice President of Childcare and CFO, the Childcare Billing Registrar is responsible for managing the childcare family accounts. You will provide essential registration, processing childcare payments, scholarship awards, attendance, subsidy reporting, billing, accounts receivable and administrative support. You will also generate reports and analyses for management that accurately reflect financial activity, while helping to maintain financial controls and provide support to Finance and Operations.

Responsibilities As a Childcare Billing Registrar

• Acts as the childcare and camp enrollment coordinator
• Understands third-party enrollment procedures
• Acts as the Collections Coordinator for all Camp, & Childcare activities
• Prepares and submits third-party billing
• Helps establish and maintain policies and procedures to ensure all third-party billing is accurate and agency requirements are met
• Maintains analysis of amounts owed and follows up with agencies to ensure proper payments are received
• Oversees the Organizational Childcare Registrations
• Oversees the Organizational Camp Registrations
• Assists in the month-end closing process, including generating analyses, and required journal entries, so that financial statements accurately reflect activity
• Assists with grant reporting
• Reviews system credit account to ensure transactions are being properly recorded
• Approves refunds
• Assists with the year-end audit
• Assists with the budget process especially in the Childcare and Camp programs
• Consistently looks for ways to improve systems and controls
• Builds effective, authentic relationships with members
• Facilitates member-to-member and staff-to-member relationships; fostering a sense of community
• Attends trainings, and organizational and staff meetings as requested by supervisor
• Follows YMCA Human Resources & Risk Management policies, chain of command, and procedures of the institution.
• Performs other duties as assigned

Who You Would Report to

• Vice President of Childcare
• Chief Financial Officer

Expected Hours Per Week

• Full-time exempt
• 40.00 hours minimum weekly
• Monday through Friday

Pay Range

• $40,000 to $43,000 per year

Where You Would Be Working

• This is a hybrid role with the physical location being 2132 S. 12th St, Ste. 201, Allentown, PA 18103

Requirements

• Associate degree preferred or equivalent combination of education, training, and experience
• Two (2) years or more of job experience as a registrar or similar
• Ability to work independently or under direct supervision, strong organizational, and communication skills
• Excellent in Prioritizing and Multi-tasking Job Functions
• Excellent Problem-solving skills
• Proficient in Google Forms and Mail
• Proficient in the use of Microsoft Excel and Word
• Ability to respond to emergency situations
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community
• Within ninety (90) days of hire must complete Child Abuse Prevention for Supervisory Staff; Working with Program Volunteers; CPR; First Aid; AED; Bloodborne Pathogens; Mandated Reporter and DHS Health and Safety
• Fulfillment of state-specific hiring standards (if any) and completion of YMCA program-specific certifications
• Understands the YMCA is a public accommodation committed to inclusion and compliance with the Americans with Disabilities Act (ADA)
• Bi-lingual English/Spanish preferred, but not required

Work Environment and Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device
• Seeing written directions, with or without correction devices
• Hearing the spoken word in person or through a telephone, with or without amplification.

Benefits

• Free Membership to the Y
• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources
• Retirement Plan (403b)

Start Your Y Journey Today!