THE POSITION

NOTE: THIS IS A REPOSTING OF C-2023-42112 . IF YOU APPLIED UNDER THE PREVIOUS POSTING WHICH WAS OPEN FROM JANUARY 13TH,2023 TO JANUARY 26TH,2023, YOU CANNOT SUBMIT A NEW APPLICATION.

Thank you for checking out our position! Bedford-Somerset DBHS has been serving the Bedford and Somerset communities for over 50 years! Our vision is for every person and family that we serve to have a network of family, friends, advocates, and supportive services to live a full and productive life in our community. Learn more about us at www.dbhs.co.

This opportunity is for a part-time Clerical worker to provide support in the Bedford Clinical Services Unit Office. Duties include processing letters and discharges, proofreading, answering phone calls, making reminder phone calls, filing, and scanning. Also provides back up to other medical secretaries and programs as needed. Consider applying today!

DESCRIPTION OF WORK

This position performs clerical functions in the Bedford Clinical Services Unit (CSU). Perform office duties and process notification letters, discharges, initial evaluations, reports, computerized spreadsheets, memorandums, and reports from dictated sources, handwritten drafts, or original source documents into draft or final form. Copy correspondence and distribute to individuals both inside the Agency and outside the Agency. Proofread reports to ensure information is complete, consistent, and adheres to agency rules and regulations. Review and print any final document and obtain appropriate signatures. Facilitate doctor’s workdays as scheduled. Schedule new doctor appointments, handle cancellations, and reschedule appointments. Handle medication related information. Review and ensure consumer charts contain current consent forms, ROI’s and signed current treatment plans. Review the need for updated treatment plans and inform staff. Assist in preparing paperwork for referrals to CSU or other areas of agency as needed. Print daily doctor schedule. Ensure that encounter forms are signed by consumers for outpatient visits. Review and verify consumer registration including address changes in the EMR. Prepare files for letters to be mailed to Primary Care Physician, etc. Answer phone for Clinical Director, therapists, and direct calls to appropriate staff or take messages. Make reminder calls each day for doctor’s consumers and daily review clinical appointment phone log to address and reschedule cancelled appointments. Screen calls from consumers regarding medications. Serves as receptionist greeting clients and visitors. File and scan correspondence, reports, etc. Maintain forms used by all MH departments, determine supply need, and prepare purchase requests to replenish supply as needed. Assist in training interns and new employees to familiarize them with the file room and provide training on various tasks when requested. Use the Evolv computer system in order to look up insurance, financial data, etc. Verify insurance information and ensure completion of insurance authorization forms. Assist outpatient nurses with management of appointments which includes but is not limited to scheduling, faxing of documents, completion of ROI’s, compiling of reports, collection of information, and coordination of medication requests and/or distribution of received prescriptions. Provide back-up coverage to receptionist and other medical secretaries and programs as needed. Perform other related duties as assigned.

• Part-time employment.
• Work hours are 8:00 am to 5:00 pm, Monday - Friday; 15 - 24 hours/week.
• On occasion, staff may need to work hours outside of the set work week to complete projects, meet work demands or in the event of an emergency.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerk 1 and educational development to the level of the eighth grade; or
• Completion of a high school business curriculum; or
• Any equivalent experience and/or training which provided the required knowledges and abilities.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.