Job description

One of the leading Estate Planning and Wealth Preservation law firms in Northern New Jersey is seeking an experienced Client Services Coordinator/Legal Administrative Assistant to serve our clients and support our small and highly successful team in our Paramus, NJ office.

Are you a highly motivated and creative individual who enjoys the variety offered by a thriving team-centered and task-oriented practice? We're seeking a passionate customer service specialist who desires long-term growth and a full-time in-office work opportunity. Our incredible culture holds a high value in investing heavily in personal and professional development with the importance of work/life balance.

Our firm focuses on estate and legacy planning, trust administration, and transactional business matters. This role will take on a tremendous responsibility, and the ideal candidate must always act politely, with integrity, and professionally. Suppose you are a people person with a knack for the details using extremely sophisticated organizational talents and enjoy concise & congenial follow-up. In that case, you're a great fit to join our team. Apply today!

Legal Assistant/Client Services Coordinator Qualifications:

• You're an expert at Client Communication, including capturing intake details. Prior experience working within a boutique law firm or similar client-centric professional office environment is preferable but not required.
• You have experience managing organizational schedules and calendars.
• You consider yourself a data entry expert with a background in client management software and cloud-based document storage.
• Previous experience compiling estate planning binders is a plus!
• Upon successful onboarding, you will be comfortable independently conducting one-on-one client intake meetings.
• You enjoy communicating on the phone, via email, Zoom, and in person and do so professionally, congenially, and concisely with impeccable listening skills.
• You are self-governing but open to constructive criticism and development opportunities to grow personally and professionally into a more robust Drafting or Funding Paralegal or full-service Client Services Coordinator as the firm continues to grow.
• General case management knowledge in a legal or financial office environment is preferred but not required.
• You are tech-savvy and quickly learn and adapt to new systems, processes, and technologies. You can intelligently hold conversations regarding technology with IT vendors.
• Your writing and communication skills are excellent, with superior attention to detail.
• You are driven by consistently exceeding deadlines with thorough follow-up.
• You have a demonstrated work history with administrative and receptionist functions such as answering phones, processing mail, filing, copying, scanning, inbox management, inventorying & ordering office supplies, and light bookkeeping.

We know that making career moves in the legal space can be tricky. Therefore, you can be confident that we do everything in our power to maintain the strictest confidentiality throughout the entire screening process.

The compensation is negotiable and commensurate with experience. Apply today!

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Paramus, NJ 07652: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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