Location: OaklandFull Time
Job ID: 52385
Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

University of California Health comprises six academic health centers, 20 health professional schools, a Global Health Institute and systemwide services that improve the health of patients and the University's students, faculty and employees. All of UC's hospitals are ranked among the best in California and its medical schools and health professional schools are nationally ranked in their respective areas.

The UC Global Health Institute (UCGHI) is a UC-wide initiative and works across the 10 UC campuses within UC Health that stimulates, nurtures, and promotes global health research, education, and collaboration to advance health in California and worldwide. As part of the UC Office of the President, UCGHI advances the mission of the University of California to improve the lives of people in California and the world through our commitment to Justice, Equity, Diversity, and Inclusion (JEDI). UCGHI is directed by Dr. Madhavi Dandu, MD, MPH, Professor of Medicine at the University of California San Francisco. Established in 2009, UCGHI continues to build a dynamic interdisciplinary, system-wide academic global health program that leverages the global health expertise of all UC campuses.

UC Health is committed to diversity and inclusion, increasing access to care, and improving the health of Californians. Our employees embrace diversity, equity, and inclusion in all forms. We strive for a community that fosters an open, inclusive, and productive environment where we respect the potential of all individuals to make a positive contribution.

POSITION SUMMARY

The Communications Specialist is responsible for supporting two major work streams of the University of California Global Health Institute (UCGHI): 1) communications and 2) program operations and development. The individual serves as the hub of communications activities and implements UCGHI's communications strategy. The position plays a central role in building and amplifying UCGHI's brand and maximizing UCGHI's visibility to audiences internal and external to the University of California. Additionally, they perform essential functions to maintain efficiencies of this fast-paced program. They may be responsible for coordinating the development, launch and operations of new initiatives such as the UCGHI Student Ambassadors program, under the direction of the leadership team. They also track and analyze data to assess UCGHI's impact and success and support the development of progress reports, evaluations and proposals. The Communications Specialist sits at the administrative center of Institute and reports directly to the UCGHI Deputy Director. They also work with the UCGHI Communications Director to meet communications objectives.

The successful candidate will have strong interpersonal skills, excellent organizational skills, strong attention to detail, take initiative, work well autonomously, and have experience working in a dynamic administrative or office environment. They should be adept at balancing quickly shifting priorities and working with cross-functional committees with tandem work streams and objectives. The individual will work with several UC collaborators across the University of California system as well as individuals external to UC. They should also have experience researching, developing, launching, coordinating and evaluating new initiatives, as well as intermediate or higher skills in the coordination and implementation of communications strategies. This position requires a candidate who has strong attention to detail, reliable, adaptable to changing priorities and is flexible and able to grow with the organization. It is a career position.

Responsibilities

15%

Works with UCGHI Deputy Director, UCGHI Communications Director, UCGHI Leadership Team and UCGHI partners (faculty, staff, students at other UC campuses) to create, develop, and implement long and short term strategic communications plans and / or projects. Curates, updates, and maintains content on the UCGHI website. Coordinates website support with production of monthly UCGHI newsletter and implementation of UCGHI social media strategy. Serve on working groups and planning committees for new/existing initiatives (UC Global Health Day planning committee, etc.).

15%

Manages comprehensive communications programs, including written, visual, digital, and electronic communications. Communications planning, implementation, and coordination across multiple platforms and vehicles. Writes some original content for various communications vehicles including website, newsletter, development pieces, fact sheets, brochures, white-papers. Position will research and draft complex reports, briefings, and executive summaries. Draft and maintain metrics for website, newsletter.

5%

Advises and consults with departmental / college administration regarding all aspects of communications including developing strong communications strategies that effectively deliver the desired message, policy interpretation, and problem resolution. Coordinates efforts with a variety of external and internal contacts to ensure smooth operations and troubleshoot issues.

15%

Ensures production of high quality products that effectively deliver the desired message within budget and time constraints, including events such as webinars and signature event UC Global Health Day. Preserves and enforces UCGHI's brand and identity guidelines.

10%

Identifies specific communications needs and develops the content and process for organizational improvements. Manages active network on behalf of UCGHI to maintain information sharing with constituents at sister UC campuses, programs and partners including external constituents. Coordination of internal and external UCGHI Communications across UC. Coordinates effective processes to collaborate and communicate with internal UCGHI and external audiences and partners.

10%

Program monitoring and evaluation: Works with leadership to develop and maintain systems/metrics to regularly monitor communications progress and impact of communications activities. Analyzes data to determine the need for program enhancements, finer distinctions and / or additional process / policy components. Drafts quantitative reports and/or narrative summaries to support evaluation and assessment of program. Develops proposals and recommendations with the Deputy Director to guide and support a broader strategic direction for the organization or initiative.

30%

Coordinate UC-wide UCGHI Student Ambassadors program including promotion (social media, listserv, etc.), create application, manage application and selection process, program planning for monthly webinars, evaluate program and enhance overall program components to strengthen program, etc. Work in collaboration with student leaders and student-led committees.
Required Qualifications

• Demonstrated commitment to diversity, equity, and inclusion (DEI) and allyship for Black Indigenous People of Color at UC and globally; commitment to self-reflect and educate oneself on DEI, anti-racism, and social justice issues.
• Knowledge of all aspects of communications, including strategic planning for various media venues, technical aspects and requirements of various venues, and most appropriate and effective applications.
• Knowledge and understanding of technical applications to effectively direct technical staff, or personally perform technical work, including design concepts, various media, and applications.
• Knowledge of current affairs, and issues in higher education and / or health sciences.
• Solid skills to create, develop, and implement comprehensive long and short term strategic communications plans.
• Knowledge and skills to advise and consult with management to ensure delivery of the desired message to target and / or broad general audiences.
• Solid written, verbal, interpersonal communications, active listening and political acumen skills.
• Knowledge of location protocols and channels for communication internally and externally.
• Proficient in program coordination, administration and management skills
• Strong organizational skills, highly detailed, resourceful, and ability to successfully multi-task within demanding timeframes.
• Experience in project management and organizational skills, highly detailed, and ability to successfully multi-task within demanding timeframes.
• Ability to develop, implement, and maintain systems to maximize efficiencies of work in addition to tracking work progress.
• Ability to produce clear and concise quantitative and narrative reports, including metrics- based progress reports.
• Thorough skills to write clear, lively, engaging and compelling copy in a variety of styles appropriate to target audiences and / or the broader public, while ensuring adherence to the primary message.
• Thorough knowledge of the fundamentals of writing, grammar, syntax, style, and punctuation.
• Knowledge of computer applications for publishing, image handling, and / or web production.
• Knowledge of appropriate editorial style and publication guidelines.
• Thorough research and fact verification skills.
• Proficient in ability to use discretion, tact, diplomacy, and maintain all confidentiality.
• Demonstrates ability to use sound judgment in responding to and reporting issues and concerns.
• Ability to work in fast-paced, flexible, ambiguous conditions; ability to get up to speed quickly.
• Ability to work independently, with general direction, as well as with diverse teams; Ability to work efficiently with virtual teams.
• Responsive and acts with urgency and professionalism in an environment with shifting priorities.
• Strong critical thinking and problem solving skills; creativity in developing and implementing solutions in response to new and evolving situations; resourceful.
• Working knowledge of common organization or research-specific and other computer application programs, including MS Word, Excel, PPT, Outlook, internet research, cloud-based organization and communication tools.

Preferred Qualifications

• Demonstrated ability and skills for meeting and event planning, organization, and execution
• Skill in light programming (html, CSS, etc.) and specialized software for graphic design and film editing
• Knowledge of the organization, its achievements, mission, vision, goals, policies, practices, infrastructure
• Knowledge and understanding of UC operational procedures and procedures, including finance, travel, purchasing, etc.
• Experience working in a university setting, preferably with high-level faculty and staff in cross-functional, interdisciplinary committees to plan and advance programs.
• Experience working in global health and/or public health administration or understanding of current global health landscape (key entities, priorities, developments).

Education

• Bachelor's degree in related area and a minimum of 3-5 years relevant experience OR equivalent experience / training.
• Master's degree in public health, administration, global health or related field (Preferred)

SALARY AND BENEFITS

Job Title
Communications Specialist 3

Job Code
007477

Salary Grade
Grade 22

Payscale:
$91,500 - $104,000

Full Salary Range:
$74,300 - $134,500

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is May 5, 2023. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

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To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=52385&PostingSeq=1

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