Job description

Job Summary

We are seeking an awesome, responsible, and highly organize Administrative Coordinator that can help us coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of The Siegel Group. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events. May serve on a variety of committees in a support capacity.

Duties and Responsibilities

- Provides confidential secretarial and administrative support for the executives, to include managing the schedule/calendar, making travel arrangements, screening, and handling telephone communications, greeting, and directing visitors, and dealing with administrative problems and inquiries as appropriate.

- Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.

- Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.

- Monitors and coordinates company activities as appropriate and prepares internal reports for management; participates in budget planning and management, as required.

- Assists with project development and planning to ensure more efficient service and organization of the office.

- Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.

- Assists in the coordination, supervision, and completion of special projects as appropriate.

- Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.

- May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.

- Performs miscellaneous job-related duties as assigned.

Minimum Skills & Qualification:

High school diploma or GED;

This is an entry level Role - 1-year experience preferred

Strong written and verbal communication skills

Excellent organizational and time management skills

Great customer service and interpersonal skills

Friendly, service-oriented personality

Keen attention to detail

Problem-solving and basic troubleshooting skills

Proficiency with common word processing and spreadsheet software

Comfortable in a fast-paced environment

Comfortable with computer and learning new programs.

Previous construction admin experience is a benefit but not mandatory.

Knowledge, Skills and Abilities

Customer service oriented and able to communicate with a pleasant demeanor always.

Knowledge of supplies, equipment, and/or services ordering and inventory control preferred.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.

Records maintenance skills/ Information research skills / Database management skills.

Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.

Word processing and/or data entry skills.

Knowledge of office management principles and procedures.

Ability to create, compose, and edit written materials.

Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.

Knowledge of finance, accounting, budgeting, and cost control procedures preferred.

Organizing and coordinating skills.

Strong PC skills and ability to learn and successfully use new programs as required.

Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work

PHYSICAL, MENTAL AND WORK ENVIRONMENT:

Requires normal, corrective vision range, the ability to see color and the ability to distinguish letters, numbers, and symbols

Manual dexterity to operate job related equipment

Performance of job duties will require standing, walking, lifting, reaching, pushing, pulling, and grasping.

These tasks include the maintenance and care of assigned area.

Constant contact with fellow Team Members

Ability to stand and walk for prolonged periods of time

May be exposed to areas with unrestricted secondhand smoke

Job Type: Full-time

Pay: $13.00 - $14.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Las Vegas, NV 89169: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Data entry: 1 year (Preferred)
• Customer service: 1 year (Preferred)
• Microsoft Word: 1 year (Preferred)
• Time management: 1 year (Preferred)

Work Location: One location

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