Job description

Contracts Administrator
POSITION SUMMARY

Responsible for all areas of processing contracts for SDC Properties and Vacation Reservation Center sales departments, training, and unit/ week inventory.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Responsible for typing sales contracts into CRMS system; both accurately and in a timely manner.
• Responsible for running credit reports on potential owners and owners who are upgrading.
• Assist sales personnel with IPADs for Bank of America Visa applications.
• Check credit report for OFAC listing and report any matches to supervisor.
• Process down payments and closing costs in CRMS.
• Balance charges to end of the day reports to verify that the totals balance.
• Responsible for turning Pender contracts into OW’s in CRMS system.
• Ensure all contracts are proofread and error free before submitting to closing.
• Retrieve equity amounts from CRMS for upgrade contracts and pulling daily equity.
• Check enrollment forms, (II, RCI and ICE), loan applications and PAC turned in by the Sales Department to make certain forms are completed correctly.
• Prepare Deed of Re-Conveyance, as needed, to retrieve property back from cancelled owners and upgrades.
• Notarize contracts for closing officer(s); ensuring that documents are signed correctly.
• Copy original check(s) and place in the owner file. Forward the original check(s) and a check copy listing the contract number along with the purpose of the monies (i.e., down payment or closing costs) to Finance at the end of each day via inter-office mail.
• Check all files for funding to ensure all documents are signed, stamped and completed correctly.
• Perform additional or different duties, from those set forth above, to address business needs and changing business practices as assigned by supervisor.

QUALIFICATION SUMMARY

Education:

• High School Diploma or GED equivalent
• Significant work experience may substitute for education

Experience: Timeshare Resort and/or contracts experience preferred

WORKING CONDITIONS AND ENVIRONMENT

Physical Demands: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight, occasionally lifting 30 to 50 lbs.; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using private transportation; and to verbally communicate information.

Working Conditions:

• Full time position (four (4), five (5) and/or six (6) day work week)
• Various work schedule to include evening, weekend and holiday hours
• Occasional overtime may be requested

Vacation: Vacation is unavailable during peak time, Memorial Day through Labor Day, Thanksgiving weekend (Thanksgiving Day-Sunday) and December 23rd-New Year’s Day

Environment: Work is performed primarily in a fast- paced office environment with frequent interruptions.'
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Work Location:

• One location

Work Remotely

• No

Job Type: Full-time

Pay: $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Overtime
• Weekend availability

Education:

• High school or equivalent (Preferred)

Experience:

• Contracts Processing: 1 year (Preferred)
• Timeshare Resort: 1 year (Preferred)
• Data entry: 1 year (Required)

Work Location: In person

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