Knowledge Management, Inc. (KMI) is a Small Disadvantaged Business (SDB) providing Information Technology, Cyber Security, Data Analytics and Professional services to the Federal markets. Since 1998, our solutions and services have improved our client's performance and operational effectiveness, while reducing costs and mapping technology needs for tomorrow's requirements.

Title: Contract Support Specialist

Locations: Washington DC (currently remote)

Required clearance: Secret

Work Status: US Citizen

Contract duration: Ongoing, has no end date

KMI is hiring a Contract Support Specialist to join our team in support of our Department of State program.

Duties and Responsibilities:

• Performs pre-award and post-award contracting activities
• Develops statements of work (SOW) and solicitations
• Provides guidance on the appropriate acquisition approach
• Oversees the evaluation of proposals
• Documents the source selection process
• Manages contract files
• Prepares annual financial plans and supporting documentation
• Reviews and tracks contract performance in accordance with the SOW and Federal Acquisition Regulations (FAR)
• Maintains software purchase records and agreements to ensure licensing compliance and current vendor support
• Calculates penalties and/or incentives for performance-based contracts
• Works in team environment to align DOS customer needs with contractual actions.
• Writes, edits, and/or coordinates a broad array of HR materials, e.g. reports, new business processes/policies, major announcements, and other written materials
• Develops information from various sources to produce highly specialized reports, analyses and recommendations to facilitate HR/EX decision-making on the broad portfolio of HR and management issues that falls under its purview.
• Coordinates contractor on-boarding with program offices and vendors
• Contract invoice reconciliation
• Assists with asset inventory
• Coordinates with customers to receive items ordered
• Provides occasional escorts to security briefings and other meetings for vendors
• Provides business analysis support
• Tracks contract status and responds to executive level inquiries
• Reviews and evaluates a variety of administrative, fiscal and organizational materials.
• Performs office automation duties using various software applications
• Develops, maintains, and disseminates a variety of accurate and up-to-date tracking spreadsheets
• Works with program and contracting offices as appropriate
• Proficiency with Microsoft Office suite required especially in Excel
• Writes, edits, and/or coordinates a broad array of HR materials, e.g. reports, new business processes/policies, major announcements, and other written materials
• Develops information from various sources to produce highly specialized reports, analyses and recommendations to facilitate HR/EX decision-making on the broad portfolio of HR and management issues that falls under its purview.
• Coordinates contractor on-boarding with program offices and vendors
• 1-3+ years of experience in a Department of State environment is preferred

Equal Employment Opportunity Statement. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

E-Verify Statement. Knowledge Management, Inc. participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, KMI is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Pay Transparency Non-Discrimination Provision. Knowledge Management, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Disability Statement. Knowledge Management aims to be a supportive workplace in all aspects of diversity, including accommodating those with additional needs. If you have a disability and need reasonable accommodation or assistance at any point in the application or onboarding process, please email us at marie@knowledgemanagement.com.