Job description
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking ambitious qualified individuals to perform complex clerical work regarding inmate records. This position involves daily communications, auditing, file organizing, report writing, and record-keeping at the ASPC - Perryville.
- Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
- Generates Notifications of Release for upcoming releases
- Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
- Completes all court document entries for the institution
- Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
- Processes violator paperwork, prepares files, and tracks violator warrants
- Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
- Tracks document requests for necessary completion of inmate institutional files
- Attends yearly training and trains Correctional Records Clerk I’s
- Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
- Drives on State business
- Performs other duties appropriate to the assignment
- Office practices and procedures
- Laws, rules, policies, and procedures governing inmate files and documents
- Automated data, manual storage, and retrieval techniques and equipment
- Numerical and digital filing systems
- Operation of office equipment including copiers, fax machines, and telephones
- Basic mathematics
- Business English, including grammar, spelling, and punctuation
- Computer usage and various software programs (Microsoft Office and Google Suites)
Skill in:
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
- Researching, collecting, and formatting information
- Performing office clerical practices and techniques
- Sorting, filing, retrieving, and replacing files/records
- Utilizing a computerized database to perform data entry
Ability to:
- Learn and use the Arizona Correctional Information Systems (ACIS)
- Work with minimal supervision
- Interpret and apply department policies and privacy guidelines governing the provision of inmate information to others
- Lead and train in work assignment
- Follow verbal and written guidelines
- Work in a prison environment
- High School Diploma or General Education Development (GED)
- Customer service experience
Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
Employment is contingent on the selected applicant passing a background investigation and drug test
- Vacation and sick days with 10 paid holidays per year
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
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