Job description

Position Description

• Updated to reflect updated requirements

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POSITION TITLE: COURT SERVICES ASSISTANT III*

SALARY: $3,844.18 - $4,904.00 Monthly
$46,130.16 - $58,848.00 Annually

WORK LOCATION: Various positions available throughout LA County

OPENING DATE: 09/08/2022

CLOSING DATE: 01/225/2023 at 11:59 pm (PST)

EXAM NUMBER: R9687K

TYPE OF RECRUITMENT: Open Competitive Job Opportunity

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If your name is on a current Court Services Assistant III eligible list, please do not reapply.*

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This position may close at any time based on needs of the Court.*
Applicants are encouraged to apply promptly.

• Applications will be reviewed on a first come, first served basis.*

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ABOUT THE COURT*
Los Angeles Superior Court is the largest unified trial court in the United States. Its 580 judges and commissioners work in one of the 40 facilities within the Court's 12 judicial districts and are supported by more than 4,500 full-time Court employees. The Court has an annual budget of more than $855 million. Located in Southern California, Los Angeles County is geographically one of the nation's largest counties, covering 4,084 square miles and, with over 10,400,000 residents, is also one of its most populous counties.
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FOCUS ON EMPLOYEE SAFETY AND WELLBEING*
Court employees are considered disaster service workers under California Government Code section 3100 and are needed to deliver the statutorily mandated, time-sensitive and emergency services in times of local, state, and national emergencies. The Court takes its responsibilities for ensuring a safe workplace and providing essential public services to those who are required to come into a courthouse seriously; including its legal and ethical obligations to protect the workforce, justice partners, and the public from COVID-19. The Court has implemented various policies and protocols to protect the health and safety of its employees while delivering statutorily mandated essential services. This includes implementing technology to facilitate remote appearances for court users and expanding telework opportunities for employees.

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ABOUT THE POSITION*
Court Services Assistant III directly serves the court by performing court operations desk assignments requiring advanced knowledge of court policies and practices and the application of legally established procedures and deadlines in the designated areas of the law including preparing and issuing writs and warrants, preparing and updating court calendars, reviewing documents for completeness and accuracy and rejecting incomplete documents, processing and issuing refunds and processing various complex and specialized court documents.

For detailed job description, click here. Please note the requirements in the job description may vary from the requirements in the bulletin. Applicants must meet requirements stated in this bulletin.
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TELEWORK OPPORTUNITIES*
This position may be eligible for partial telework following an initial training period contingent upon the Court's operation unit.

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SELECTION REQUIREMENTS:
To qualify, you must meet one of the following options at time of filing.
Option I: Graduation from high school or G.E.D. equivalent -AND- Two years experience as a Court Services Assistant II or Senior Records Assistant working for Los Angeles Superior Court -*AND- *United States citizenship.

Option II: An Associate's degree from an accredited college or equivalent number of units (60 semester or 90 quarter) from an accredited college or university* -AND- One year of experience performing administrative, clerical or secretarial duties at the level of a Los Angeles Superior Court, Court Services Assistant II or Senior Records Assistant** -AND- United States citizenship.
**Experience at the level of a Los Angele Superior Court, Court Services Assistant II or Senior Records Assistant is defined as performing work in a comparable class with the same level of responsibility and requiring the same knowledge, skills, and abilities.
Example of duties include:
A wide variety of journey level administrative and office support duties varying in moderate difficulty and complexity with significant customer service skills, including performing telephone and public counter duties, maintaining a variety of office records and files, setting up and organizing files, filing, indexing and cross-referencing documents and files, boxing, sending and retrieving files from archives, proofreading a variety of forms, memoranda, letters and other documents, setting up, organizing and maintaining a variety of standard office records and files, and receiving payments at a public counter.Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.
SPECIAL CONDITIONS OF EMPLOYMENT:
All applicants must be able to show proof of full vaccination against COVID-19 prior to beginning employment with the Court.

You are considered fully vaccinated against COVID-19 2 weeks after you:

• Received a Johnson & Johnson (J&J)/Janssen COVID-19 vaccine, or
• Received a second dose of a Pfizer or Moderna COVID-19 vaccine, or
• Finished the series of a COVID-19 vaccine that has been listed for emergency use by the World Health Organization [WHO]

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Individuals with a medical condition that prevents them from getting a vaccine, as verified by their medical provider, or those with a confirmed sincerely held religious belief that prohibits them from receiving a vaccine, may request to be excused from this vaccination requirement as a reasonable accommodation to their medical condition or religion. The Court will review requests for accommodation on a case-by-case basis consistent with its existing procedures for reasonable accommodation requests._

Licenses; Certificates; Special Requirements:
A valid California Class C driver's license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

United States citizenship is required for appointment in accordance with the California State Constitution and Government Code.

Certain assignments may require the ability to frequently lift file boxes and other objects weighing 10 to 15 pounds and occasionally lift file boxes and other objects weighing over 25 pounds.

*Degree/Education Verification for Option II: A legible copy of your college diploma -OR- official transcripts with the degree posted from the college or university must be submitted when your application is filed. Otherwise, your application materials will be deemed incomplete and rejected accordingly. Documents must be attached prior to submitting the application. Once the application is submitted, you will not be able to edit or add documents.

Documentation may be submitted as follows:
As an attachment to your online application Attachments(s) must be in Microsoft Word or PDF format and should not exceed 10 MB

For a list of acceptable accredited institutions or international universities, please visit http://ope.ed.gov/accreditation, www.chea.org/search, or http://whed.net/home.php.

Foreign studies must be evaluated by an academic credential evaluation agency and deemed to be equivalent to degrees from the United States. For a list of acceptable evaluation agencies, please visit www.naces.org or http://aice-eval.org/members/. Foreign studies submitted without acceptable evaluation will be rejected.

EXAMINATION INFORMATION:

Part I: Qualifying evaluation of education, training and experience based upon submitted application materials and supplemental questionnaire.

Part II: Online examination, weighted 100% covering conscientious, composure, drive for success, service professionalism, following instructions, customer focus, proofreading, and reading comprehension. No person may complete this assessment more than once every 12 months.
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APPLICATION and FILING INFORMATION:*
Applications may only be filed online. To learn how to apply online, please access the Online Employment Application Guide. Los Angeles Superior Court reserves the right to verify all submitted documentation prior to appointment. The Court will only consider completed applications submitted, along with the required documents, and will reject incomplete applications. A resume will not substitute for a fully completed employment application. To facilitate the full and proper consideration of your work experience, clearly specify what professional experience meets the required job qualifications. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience for each position.

Please provide a current and accurate e-mail address for the Court to communicate with you about this job opportunity. Human Resources staff will notify all applicants of their application status via e-mail. We recommend that you add info@governmentjobs.com to your SAFE SENDERS list to avoid the notification being filtered as spam mail.

Los Angeles Superior Court is an equal opportunity employer. Applicants with disabilities who require reasonable accommodations to participate in the recruitment process can contact the email address provided below. For additional employment information, please click here (Download PDF reader).

Questions regarding this posting may be emailed to rmurillo2@lacourt.org.

WHAT TO EXPECT NEXT:
We will notify you of the outcome after each step of the recruitment process has been completed. Applicants who successfully pass each (and all) examination part(s) will be placed on an eligible list which will remain active for approximately one year. Other vacancies may be filled using this list.

Exam #R9687K
COURT SERVICES ASSISTANT III

Applications may be submitted online at www.lacourt.org
OR via the HR computer kiosk at
Los Angeles Superior Court
Human Resources Administration
111 N. Hill Street, Room 203
Los Angeles, CA 90012

Job Type: Full-time

Pay: $46,130.16 - $58,848.00 per year

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